Business Admin & Academic Programs Intern

Heriot-Watt University Malaysia Sdn Bhd; Putrajaya; On-site; MYR 17,000 - 25,000; Full time

Job summary

Heriot-Watt University Malaysia in Putrajaya offers multiple 4 positions for Business Administration/Management Interns in the Registry and Academic Support Department. Period: Aug 2026 – Jul 2027.

Interns will assist with exam logistics, records management, and accreditation documentation, gaining exposure to university operations and quality processes. The role emphasizes admin support during examination periods, event coordination, and effective communication with students and staff.

Qualifications

• Diploma/Degree in Business Administration/Management/Office System.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, OneDrive)
• Ability to handle confidential information responsibly.

Responsibilities

• Support examination logistics (venue arrangement and layout).
• Assist in processing and organizing student examination records, materials and documents.
• Assist in preparing attendance lists and reporting using university systems or spreadsheets; provide admin support during examination periods (printing, filing, scanning).
• Assist in handling enquiries from students and staff related to exams; support invigilation coordination and other duties at the exam venue.
• Liaise with students, staff, and participants for communication and updates.
• Assist in preparation and organisation of documentation for programme accreditation and reaccreditation exercises.
• Support programme, faculty, and institutional reviews by compiling and verifying documentation for internal reviews and external audits.
• Map collected evidence against MQF, COPPA, and professional body requirements.
• Assist in drafting summaries, reports, and supporting narratives for accreditation submissions and audits.
• Maintain and update tracking systems to monitor accreditation progress and compliance indicators.
• Assist in coordinating and executing events such as employer talks, networking sessions, workshops, and employability programs.
• Support event logistics, registrations, attendance tracking, and post-event evaluations.
• Promote career services, workshops, and opportunities through various channels.
• Respond to student inquiries regarding career-related programs and services.
• Assist in creating engaging content for social media, newsletters, and student communications.
• Maintain accurate records of student participation, employer engagement, EmPOWER programme, and career outcomes.
• Prepare reports, presentations, and documentation for internal use.

Skills

Strong communication

Interpersonal skills

Education

Diploma/Degree in Business Administration/Management/Office System

Tools

Microsoft Office (Outlook, Word, Excel, OneDrive)

Job description

Heriot-Watt University Malaysia in Putrajaya offers multiple 4 positions for Business Administration/Management Interns in the Registry and Academic Support Department. Period: Aug 2026 – Jul 2027.

Interns will assist with exam logistics, records management, and accreditation documentation, gaining exposure to university operations and quality processes. The role emphasizes admin support during examination periods, event coordination, and effective communication with students and staff.