Building Manager

Bandar Utama City Sdn Bhd (HQ); Petaling Jaya; On-site; MYR 134,000 - 223,000; Full time

Job summary

Bandar Utama City Sdn Bhd (HQ) is seeking a seasoned Building Manager to lead the centralised Building Services Department across its commercial properties in Malaysia. You will ensure safe, compliant operations, manage maintenance programs, budgets, and stakeholder expectations while driving service excellence.

Reporting to Management, you will supervise a team, coordinate contractors, monitor licenses, and push sustainability and efficiency initiatives across building systems and tenant

Qualifications

• Bachelor’s degree required in facilities management, mechanical, electrical engineering or related discipline.
• 8-10+ years’ experience in facilities or building management, preferably commercial buildings.
• Strong knowledge of HVAC, electrical, plumbing, mechanical, fire safety and building systems.
• Proven leadership, project management and organisational skills.
• Strong communication and stakeholder management skills.

Responsibilities

• Oversee day-to-day operations and preventive/corrective maintenance of buildings including HVAC, electrical, plumbing, mechanical, fire safety, security, lifts and parking systems.
• Develop and manage preventive maintenance programmes to minimise downtime and extend asset life.
• Lead, supervise, train and develop the Building Services team; coordinate work orders and emergency responses.
• Ensure compliance with laws and regulations relating to building operations, health, safety and environmental requirements.
• Coordinate inspections/certifications, emergency drills, and safety training; manage licenses renewal.
• Monitor performance of contractors and outsourced work; manage tender processes and cost control.
• Prepare operational reports, service metrics and improvement plans for Management.
• Drive energy efficiency, sustainability initiatives and smart building innovations.

Skills

HVAC systems

Electrical systems

Plumbing systems

Fire safety

Building management

Leadership

Project management

Stakeholder management

Education

Bachelor’s Degree in Facilities Management, Mechanical / Electrical Engineering, or a related discipline

Tools

Facilities management software

Microsoft Office

Job description

The Building Manager is responsible for the overall operations, maintenance, upkeep and performance of the Group’s commercial office buildings. This role leads the centralised Building Services Department to ensure all building systems, facilities, and essential services operate efficiently, safely, and in compliance with statutory requirements, while delivering a high standard of service to tenants and internal stakeholders.

This role also includes planning budgets and reporting for the department to Management.

Key Responsibilities

1. Building Operations

Oversee day-to-day operations, preventive and corrective maintenance of all buildings under the Group's portfolio, including HVAC, electrical, plumbing, mechanical systems, fire protection, security, lifts, escalators, utilities, and car parking systems.

Develop, implement, and manage preventive maintenance programmes to minimise downtime, extend asset life, and ensure service reliability.

Propose AEI as needed

Monitor and update the Building Management System when needed

Lead troubleshooting and technical escalation for breakdowns and system failures in accordance with SOPs.

Be on-call to manage emergencies and critical service disruptions.

Ensure compliance with all relevant laws and regulations relating to building operations, health, safety, and environmental requirements.

Coordinate statutory inspections / certifications, conduct emergency drills and safety training

Lead, supervise, train, and develop the Building Services team.

Manage work orders, prioritisation of tasks across mid-level management, and emergency response workflows.

Conduct performance evaluations and ensure accountability and efficiency across the team.

Drive consistent operating standards, service levels and quality across commercial buildings

Appoint, negotiate, and manage contractors, suppliers, service providers.

Supervise and coordinate outsourced works to ensure quality, safety, timeliness, and cost control.

Manage / oversee the tender process, prepare recommendations, and oversee awarded works.

Monitor performance of newly installed equipment and liaise with consultants and suppliers on rectification if needed

Manage processes for renewal of all licenses required

5. Financial & Budget Management

Monitor and prepare departmental budget reporting vs expenses

Identify cost-saving opportunities, operational efficiencies, and energy optimisation initiatives.

6. Tenant & Stakeholder Management

Respond promptly to tenant feedback, complaints, and service requests

Work closely with Leasing & Fit-Out to address tenant needs / issues

Attend meetings with tenants, authorities, consultants, and contractors to resolve facility-related matters

Review and provide technical input on building and M&E designs for new developments and tenant fit-outs if required

Monitor installation, testing, commissioning, and handover of all building systems.

7. Sustainability and Innovation

Promote sustainable building practices to improve energy efficiency

Monitor and manage sustainable practices and green certification reporting

Stay informed of industry trends, new technologies, and best practices

Lead new initiatives involving smart building systems and innovation to enhance operational efficiency

Lead new system innovation initiatives to optimise operational workflows

Liaise with system vendors for implementation / upgrading / maintenance of new or existing systems if needed

8. Reporting

Prepare operational reports, service metrics, and improvement plans for Management.

Participate and contribute in discussions with appointed consultants including proposals for new projects

Perform other duties as assigned by Management.

Qualifications & Experience

Bachelor’s Degree in Facilities Management, Mechanical / Electrical Engineering, or a related discipline.

Minimum 8-10+ years’ experience in facilities or building management, preferably commercial buildings.

Strong technical knowledge of HVAC, electrical, plumbing, mechanical, fire safety, and building systems.

Proven leadership, project management, and organisational skills.

Strong communication and stakeholder management skills.

Ability to manage multiple priorities and perform under pressure.

Proficient in facilities management software and Microsoft Office.

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Commercial & Industrial Property Management 51-100 employees

We are a diversified Group with businesses in real estate and property development, hotel operation and management, oil palm plantations, leasing and management of commercial and residential properties, and general insurance agency. In line with our development expansion programme, we extend our invitation to those who are enthusiastic, self-motivated and progressive to be part of our organisation and to develop a rewarding and satisfying career with us.

We are a diversified Group with businesses in real estate and property development, hotel operation and management, oil palm plantations, leasing and management of commercial and residential properties, and general insurance agency. In line with our development expansion programme, we extend our invitation to those who are enthusiastic, self-motivated and progressive to be part of our organisation and to develop a rewarding and satisfying career with us.

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