Billing Intern: Invoices, PODs & Records

DSV - Global Transport and Logistics; Shah Alam; On-site; MYR 39,060 - 61,380; Full time

Job summary

DSV – Global Transport and Logistics is seeking an Accounts Payable professional to manage invoicing, document consolidation, and payment processing for shipments. You will coordinate with Customer Service, prepare and issue invoices in the LFS system, and ensure accuracy before submission to customers.

The role involves file management, vendor communications, and timely cost updates, contributing to efficient billing cycles within a global logistics environment.

Responsibilities

• Receive job files from the Customer Service team upon receipt of Proof of Delivery (POD).
• Review job files and ensure quotations tally with each shipment.
• Prepare draft invoices for each job file/shipment.
• Issue invoices through the LFS system.
• Convert invoices to PDF and consolidate with POD and documents into a single PDF.
• Submit invoices and supporting documents to the customer or the customer's appointed third-party payment agent.
• Review invoices and supporting documents to ensure accuracy before submitting to the customer in a timely manner.
• Receive and sort incoming invoices and supporting documents from vendors and record them into the LFS system.
• Follow up with vendors regarding pending invoices.
• Perform cost updates in the job file and provide provision costs where necessary.
• Compile, file, and maintain records of past billings to customers for future reference and retrieval.
• Perform other duties as assigned by management.

Job description

DSV – Global Transport and Logistics is seeking an Accounts Payable professional to manage invoicing, document consolidation, and payment processing for shipments. You will coordinate with Customer Service, prepare and issue invoices in the LFS system, and ensure accuracy before submission to customers.

The role involves file management, vendor communications, and timely cost updates, contributing to efficient billing cycles within a global logistics environment.