Associate/Senior Associate - Funds Corporate Secretary

VISTRA; Kuala Lumpur; Híbrido; MYR 67 000 - 112 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Flexible hybrid working arrangement

Birthday leave

Medical insurance

Dental coverage

Wellness allowance

Annual leave entitlement

Mentorship program

Professional membership fees reimburs.

Resumo da oferta

Vistra invites you to join our Kuala Lumpur/Johor Bahru office as Associate or Senior Associate in Corporate Secretarial Services. Working under the Assistant Manager/Manager, this full-time role offers exposure to multi-jurisdictional corporate secretarial matters and growth.

You will handle minutes, statutory documents, filings, KYC, and team coaching when needed. A degree in business administration or law with MAICSA/ICSA qualifications or in progress is preferred, and 2–5 years' experience

Qualificações

• 2–5 years’ experience handling a portfolio independently.
• Experience in professional firms and handling companies in various jurisdictions is an advantage.
• Knowledge on fund structures and compliance would be an advantage.
• Experience in managerial roles such as Team Leader is an advantage.

Responsabilidades

• Assist in handling company secretarial matters for various jurisdictions including offshore entities.
• Ensure compliance with corporate enactments, statutory reporting and governance.
• Prepare minutes, resolutions and statutory documents.
• Update and maintain statutory records.
• Provide KYC support and maintain KYC documentation.
• Assist in work pass administration including applications, renewals and cancellations.
• As Team Lead (if needed) – coach and train team members and lead review of work.

Conhecimentos

Attention to detail

Independent worker

Organization & prioritization

Team player

Formação académica

Degree / Diploma in business administration or law

MAICSA/ICSA qualification or in progress

Descrição da oferta de emprego

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Associate or Senior Associate, Corporate Secretarial Services. Reporting to the Assistant Manager/Manager, full-time and permanent position is based in Kuala Lumpur/Johor Bahru, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its’ growth.

Key responsibilities:

• Assist in handling company secretarial matters for various jurisdictions including offshore companies (i.e. Cayman Islands and British Virgin Islands)
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc.
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Provide administrative support to the corporate secretarial teams in other offices
• Prepare agenda, issue notice, attend (where necessary) with Assistance Manager / Manager and record minutes of relevant board meetings.
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass
• As Team Lead (if needed) – Coach and train team members to enable them to carry out their roles effectively and efficiently
• As Team Lead (if needed) - Lead, assign and review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service
• Any other ad-hoc duties.

Key requirements

• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self‑motivated
• Ability to organise and prioritise work with minimum supervision
• Strong team player
• Min of 2-5 years’ experience in handling a portfolio independently
• Experience in the professional firms and in handling companies in various jurisdictions is an advantage.
• Knowledge on fund structures and compliance would be an advantage
• Experience in managerial roles such as Team Leader is an advantage

Education/Professional Qualifications

• Degree / Diploma in business administration or law
• Recognised Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well‑being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well‑being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like ICSA, ensuring you stay ahead in your field.