Assistant Purchasing Manager - Japanese Speaker

PERSOL Workforce Solutions Malaysia Sdn Bhd; Nilai; On-site; MYR 120,000 - 180,000; Full time

Job summary

PERSOL Workforce Solutions Malaysia Sdn Bhd is hiring an Assistant Purchasing Manager to oversee daily purchasing activities, ensuring timely procurement aligned with production needs.

The role requires 5 years’ experience in purchasing or supply chain within manufacturing, strong negotiation skills, and proficiency in MRP/ERP systems and MS Office. You will collaborate across functions to optimize costs and delivery performance.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Engineering, or related discipline.
• Minimum 5 years of purchasing, procurement, or supply chain experience in a manufacturing environment.
• Experience in supplier negotiation, cost reduction, and inventory management.
• Strong analytical, communication, and leadership skills.
• Proficient in MRP/ERP systems and Microsoft Office applications.

Responsibilities

• Manage daily purchasing activities to ensure timely procurement of materials for production.
• Monitor purchase orders, delivery schedules, and supplier commitments for on-time supply.
• Collaborate with Production, Planning, Warehouse, QA, and Engineering teams.
• Proactively manage material shortages and expedite urgent deliveries.
• Ensure compliance with company policies, procedures, and procurement standards.

Skills

Analytical skills

Communication

Leadership

Education

Bachelor's degree

Tools

MRP/ERP systems

Microsoft Office

Job description

Manage daily purchasing activities and ensure timely procurement of materials to support production requirements.

Monitor purchase orders, delivery schedules, and supplier commitments to ensure on-time supply.

Collaborate closely with Production, Planning, Warehouse, Quality Assurance, and Engineering teams.

Proactively manage material shortages and expedite urgent deliveries when necessary.

Ensure all purchasing activities comply with company policies, procedures, and procurement standards.

Evaluate supplier performance based on quality, cost, delivery, and service metrics.

Support supplier negotiations on pricing, lead times, payment terms, and cost-reduction initiatives.

Identify and develop alternative suppliers to minimize supply chain risks.

Resolve supplier-related issues, delivery delays, and escalation matters effectively.

Cost & Strategic Sourcing Management

Lead and support cost-saving, Value Analysis/Value Engineering (VA/VE), and continuous improvement initiatives.

Analyse supplier quotations, cost increase proposals, and market trends.

Prepare cost comparison studies and sourcing analysis reports.

Monitor raw material market conditions and assess their impact on procurement costs.

Contract & Commercial Negotiation

Conduct price comparisons and commercial evaluations for purchased materials.

Coordinate requests for quotations (RFQs) and negotiate favourable commercial terms with suppliers.

Discuss and negotiate Incoterms, delivery frequency, and delivery quantities.

Process credit and debit memos for rejected materials or invoice discrepancies.

Supervise, guide, and support purchasing team members.

Plan workloads and allocate responsibilities to ensure operational efficiency.

Train, coach, and develop new purchasers.

Monitor team performance and drive continuous improvement initiatives.

Systems & Reporting

Maintain accurate purchasing and supplier data within the MRP system.

Prepare purchasing reports, KPI analyses, material shortage reports, and management presentations.

Generate monthly Supplier Performance Reports covering Quality, Delivery, Service, and Cost.

Prepare monthly Logistics and Inventory Reports.

Duties & Responsibilities

Ensure material availability to support production schedules and prevent line stoppages due to material shortages.

Maintain accurate and up-to-date material master and supplier master records.

Promote and maintain a clean, safe, and organized workplace in accordance with 5S and Occupational Health & Safety requirements.

Participate in quality improvement programs, environmental and safety initiatives, 5S activities, and other company projects as required

Job Requirements

Requirements

Bachelor's Degree in Business Administration, Supply Chain Management, Engineering, or a related discipline.

Minimum 5 years of purchasing, procurement, or supply chain experience in a manufacturing environment.

Experience in supplier negotiation, cost reduction, and inventory management.

Strong analytical, communication, and leadership skills.

Proficient in MRP/ERP systems and Microsoft Office applications.

Ability to work independently and manage multiple priorities effectively.

Language Requirements

Nationality: Malaysian

Proficiency in English, Bahasa Malaysia, and Japanese (JLPT N2 or above) is mandatory.

Ability to communicate and negotiate effectively with Japanese-speaking suppliers and stakeholders.

What can I earn as an Assistant Purchasing Manager