Assistant Project Administrator

VISTEK SDN. BHD.; Iskandar Puteri; On-site; MYR 33,000 - 60,000; Full time

Job summary

VISTEK SDN. BHD. is seeking a Project Administrator in Malaysia to support the Project Executive, organize documentation, and track submissions with authorities. The role requires AutoCAD proficiency and strong MS Office skills, with fresh graduates encouraged to apply.

The successful candidate will coordinate with project teams and authorities, ensuring timely updates and accurate records. Fresh graduates are welcome to join a growing construction team.

Qualifications

• Diploma or degree in civil engineering, construction management, architecture, or related field.
• Fresh graduates welcome; relevant project administration or construction experience encouraged.
• Proficient in AutoCAD; strong MS Excel & PowerPoint skills.

Responsibilities

• Assist the Project Executive and lead assigned project activities with timely follow-up.
• Organize, maintain, and file project documentation and records.
• Gather, compile, track, and report project information from multiple sources.
• Prepare TCP and other project drawings for review and submission.
• Liaise with authorities for submission and follow-up of applications.
• Monitor submission status and provide updates to the team.
• Perform other duties as assigned by Management or Project Executive.

Skills

AutoCAD

Microsoft Office

Excel

PowerPoint

Organizational skills

Documentation skills

Communication skills

Team coordination

Education

Civil Engineering

Construction Management

Architecture

Related field

Tools

AutoCAD

Job description

Assist the Project Executive and take the lead on assigned project activities, ensuring timely follow-up and keeping supervisors informed of project progress.

Organize, maintain, and properly file project documentation, data, and records in the respective file directories.

Gather, compile, track, and report project-related information from multiple sources, including submissions and applications to relevant authorities and payment records.

Prepare TCP (Traffic Control Plan) and other project-related drawings for checking, review, and submission to the relevant officers and/or authorities.

Liaise with relevant officers and authorities regarding the submission and follow-up of applications.

Monitor the status of submissions and applications and provide timely updates to the relevant team members.

Perform any other duties and tasks as assigned by Management or the Project Executive.

Education

Diploma or Degree in Civil Engineering, Construction Management, Architecture, or a related field.

Candidates with relevant project administration or construction industry experience are encouraged to apply.

Fresh graduates with relevant qualifications are welcome to apply.

Skills & Requirements

Proficient in AutoCAD.

Good knowledge of Microsoft Office, particularly Microsoft Excel and PowerPoint.

Good organizational and documentation skills.

Able to work independently and coordinate effectively with project teams and relevant authorities.

Good communication, coordination, and follow-up skills.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a project administrator?
• How many years' experience do you have as an AutoCAD Draftsperson?

A Singapore-based company established in Year 2003. With the expertise, experience and manpower to handle the entire network cabling process for over 17 years, Vistek Pte Ltd has been a preferred partner of telecommunication operators, power utilities service provider and commercial building owners in Singapore requiring one-stop fibre optic network cabling infrastructure solutions as well as other utility infrastructure systems i.e power cabling & civil pipeline installation.

A Singapore-based company established in Year 2003. With the expertise, experience and manpower to handle the entire network cabling process for over 17 years, Vistek Pte Ltd has been a preferred partner of telecommunication operators, power utilities service provider and commercial building owners in Singapore requiring one-stop fibre optic network cabling infrastructure solutions as well as other utility infrastructure systems i.e power cabling & civil pipeline installation.

What can I earn as a Project Administrator