Assistant Procurement & Tender Specialist

Institut Jantung Negara Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

Institut Jantung Negara Sdn Bhd in Kuala Lumpur is seeking an Assistant Procurement professional to handle tender administration, supplier communications and record-keeping within the Procurement Management Department.

You will prepare purchase orders, monitor deliveries, support vendor evaluation and ensure compliance with policies, while maintaining confidentiality and meeting deadlines.

Qualifications

• Sijil Pelajaran Malaysia (SPM)/ Sijil Tinggi Pendidikan Malaysia (STPM) or Diploma in any relevant field is an advantage.
• Strong computer skills, ideally Windows-based programs.
• Ability to handle multiple tasks with awareness of deadlines.
• Excellent written and verbal communication skills.
• Ability to identify processes needing improvement and to recommend improvements.
• Ability to work in a group to achieve objectives.

Responsibilities

• Manage consignment devices, including receiving, checking, monitoring and updating consumption records and reports.
• Prepare and monitor consignment Purchase Orders (PO), Goods Received and Goods Issued records.
• Process Purchase Requisitions (PR), Capital Expenditure Requisitions (CER) and Purchase Orders, ensuring accuracy and completeness of supporting documents.
• Verify purchase and delivery documents, material codes, descriptions and goods received.
• Coordinate with vendors and user departments on deliveries, collections and monthly closing reports.
• Obtain quotations from vendors through the E-Procurement system.
• Perform administrative duties and other tasks assigned by Management or the Superior.

Skills

Analytical skills

Negotiation

Documentation

Communication

Interpersonal skills

Detail oriented

Confidentiality

Microsoft Excel

Microsoft Word

Deadline management

Education

SPM/STPM or Diploma in any relevant field

Tools

Microsoft Office

Job description

Institut Jantung Negara Sdn Bhd in Kuala Lumpur is seeking an Assistant Procurement professional to handle tender administration, supplier communications and record-keeping within the Procurement Management Department.

You will prepare purchase orders, monitor deliveries, support vendor evaluation and ensure compliance with policies, while maintaining confidentiality and meeting deadlines.