Junior Executive, Procurement Mgt. & Assistant Procurement Mgt.

Institut Jantung Negara Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

Institut Jantung Negara Sdn Bhd in Kuala Lumpur is seeking an Assistant Procurement professional to handle tender administration, supplier communications and record-keeping within the Procurement Management Department.

You will prepare purchase orders, monitor deliveries, support vendor evaluation and ensure compliance with policies, while maintaining confidentiality and meeting deadlines.

Qualifications

• Sijil Pelajaran Malaysia (SPM)/ Sijil Tinggi Pendidikan Malaysia (STPM) or Diploma in any relevant field is an advantage.
• Strong computer skills, ideally Windows-based programs.
• Ability to handle multiple tasks with awareness of deadlines.
• Excellent written and verbal communication skills.
• Ability to identify processes needing improvement and to recommend improvements.
• Ability to work in a group to achieve objectives.

Responsibilities

• Manage consignment devices, including receiving, checking, monitoring and updating consumption records and reports.
• Prepare and monitor consignment Purchase Orders (PO), Goods Received and Goods Issued records.
• Process Purchase Requisitions (PR), Capital Expenditure Requisitions (CER) and Purchase Orders, ensuring accuracy and completeness of supporting documents.
• Verify purchase and delivery documents, material codes, descriptions and goods received.
• Coordinate with vendors and user departments on deliveries, collections and monthly closing reports.
• Obtain quotations from vendors through the E-Procurement system.
• Perform administrative duties and other tasks assigned by Management or the Superior.

Skills

Analytical skills

Negotiation

Documentation

Communication

Interpersonal skills

Detail oriented

Confidentiality

Microsoft Excel

Microsoft Word

Deadline management

Education

SPM/STPM or Diploma in any relevant field

Tools

Microsoft Office

Job description

To provide administrative tasks Such as preparing tender file and its Content, advertisement, price submission list, tender award result and keeping track of documents related to tender.

To prepare the tender analysis table for tender evaluation purposes.

To prepare letter/ memo for tender clarification, addendum, tender extension to all participating vendors.

To ensure that all tendering activities are carried out in accordance with legislation, policies and procedures of Institut Jantung Negara.

To maintain full and accurate records and filing systems of all tenders undertaken to ensure full transparency of process. Ensure that tender details are accurately entered into the database and documentation filed appropriately.

To manage the distribution of tender approval papers to the respective approving authorities.

Requirements

Bachelor’s degree in business administration, Supply Chain Management, Procurement, Finance or a related field.

Preferably 1–3 years of experience in procurement, tender management or purchasing.

Knowledge of tender processes, vendor evaluation, quotation analysis and procurement procedures.

Good analytical, negotiation and documentation skills.

Proficient in Microsoft Office applications, particularly Excel and Word.

Good communication, coordination and interpersonal skills.

Detail-oriented, organized and able to meet deadlines.

Able to maintain confidentiality and comply with procurement policies and procedures.

ASSISTANT

PROCUREMENT MANAGEMENT DEPARTMENT

Responsibilities

Manage consignment devices, including receiving, checking, monitoring and updating consumption records and reports.

Prepare and monitor consignment Purchase Orders (PO), Goods Received and Goods Issued records.

Process Purchase Requisitions (PR), Capital Expenditure Requisitions (CER) and Purchase Orders, ensuring accuracy and completeness of supporting documents.

Verify purchase and delivery documents, material codes, descriptions and goods received.

Coordinate with vendors and user departments on deliveries, collections and monthly closing reports.

Obtain quotations from vendors through the E-Procurement system.

Perform administrative duties and other tasks assigned by Management or the Superior.

Requirements

Sijil Pelajaran Malaysia (SPM)/ Sijil Tinggi Pendidikan Malaysia (STPM) or Diploma in any relevant field is an advantage.

Strong computer skills, ideally Windows-based program

Ability to handle multiple tasks with awareness of deadlines

Excellent written and verbal communication skills

Ability to identify process needing improvement and to recommend improvements

Ability to work in group to achieve objectives

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• How many years' experience do you have as a Procurement Executive?
• Which of the following types of qualifications do you have?
• Do you have Tender Management experience?

IJN was established on 1st August 1992 as a heart specialist institution committed to delivering advanced standards in cardiovascular and thoracic medicine for adult and paediatric heart patients. Previously the institute had been part of the Kuala Lumpur General Hospital. Since the foundation of the institute, IJN has treated over a million patients and gained recognition as one of the leading Cardiovascular and Thoracic Health Centre in the region.

Today IJN provides a full range of cardiac services. The institute also houses a number of associated cardiac treatment clinics. The institute is staffed by an experienced and committed team of specialist cardiologist, surgeons, anaesthesiologists, paramedics and clinical support staff. The medical staff are fully supported by the modern technology allowing IJN to treat the most complicated cases.

To ensure IJN continues to be the leading heart institution in the region there are a number of on-going support training schemes and a series of research and development activities. There are also collaborations with leading international medical establishments such as the UK's Papworth Hospital and the Herz-und in Germany, allowing IJN to introduce modern clinical techniques.

Our Vision, to be a leading heart institution in the region - an institution to reduce disability and mortality from cardiovascular diseases. In line with this, we invite suitable qualified candidates to fill the following positions:

IJN was established on 1st August 1992 as a heart specialist institution committed to delivering advanced standards in cardiovascular and thoracic medicine for adult and paediatric heart patients. Previously the institute had been part of the Kuala Lumpur General Hospital. Since the foundation of the institute, IJN has treated over a million patients and gained recognition as one of the leading Cardiovascular and Thoracic Health Centre in the region.

Today IJN provides a full range of cardiac services. The institute also houses a number of associated cardiac treatment clinics. The institute is staffed by an experienced and committed team of specialist cardiologist, surgeons, anaesthesiologists, paramedics and clinical support staff. The medical staff are fully supported by the modern technology allowing IJN to treat the most complicated cases.

To ensure IJN continues to be the leading heart institution in the region there are a number of on-going support training schemes and a series of research and development activities. There are also collaborations with leading international medical establishments such as the UK's Papworth Hospital and the Herz-und in Germany, allowing IJN to introduce modern clinical techniques.

Our Vision, to be a leading heart institution in the region - an institution to reduce disability and mortality from cardiovascular diseases. In line with this, we invite suitable qualified candidates to fill the following positions:

What can I earn as a Procurement Executive