Assistant Manager, Company Secretarial

CGC Malaysia; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

CGC Malaysia seeks a seasoned corporate secretarial professional to act as the liaison secretary for the Management and Board Oversight Committees, providing governance advisories and handling secretarial services for CGC Malaysia and its subsidiaries.

The role covers preparing meeting papers, minutes, and circular resolutions, maintaining statutory registers, regulatory filings, and coordinating with shareholders, with strong knowledge of the Companies Act 2016 and governance guidelines.

Qualifications

• Minimum 4–6 years of working experience in corporate secretarial or governance.
• Strong knowledge of statutory laws and company secretarial best practices.
• Fluency in English and Bahasa Malaysia, with professional communication skills.

Responsibilities

• Act as the official liaison secretary for the Management and Board Oversight Committees and provide governance advisories.
• Provide in-house secretarial services to CGC Malaysia and subsidiaries, ensuring compliance with applicable rules.
• Advise Board and sub-Board members on corporate governance matters.

Skills

Professional

Analytical

Communication

Interpersonal

EN/BM bilingual

Legal judgement

Education

Bachelor’s Degree

Professional Degree

Master’s Degree

Doctorate (PhD) in Law

ICSA/MAICSA qualification

Job description

• Act as the official liaison secretary for secretaryship of Management and Board Oversight Committees as determined by GC&CSand providing advisories to promote governance and best practices in the Corporation with Management team and member of the Board.
• Provide in-house secretarial services to CGC Malaysia and its subsidiary(ies) (as and when required) in managing and administering secretarial practices and corporate secretarial requirements in accordance with applicable rules and regulations.
• Advise the members of the sub-Board Committee and Management on corporate governance matters.
• Prepare meeting documents, minutes of meetings and circular resolutions in relation to the assigned meetings.
• Assist in the preparation of pre-and-post Board of Directors meetings, general meetings and internal management meetings, as and when necessary.
• Prepare Board meeting papers on corporate governance and secretarial matters.
• Maintain statutory registers including register of members, register of directors, managers and secretary, and register of directors’ shareholdings, debentures and interests (i.e. interests in shares and debentures).
• Maintain the Reporting Register consisting of all documents and reports filed to Bank Negara Malaysia, relevant government agencies and any other regulatory bodies.
• Responsible for filing and lodging information with the Companies Commission of Malaysia, report certain changes and ensure compliance with requirements for periodic filing e.g. Annual Returns and audited financial statements and accounts.
• Coordinate and communicate with shareholders on issues relating to their rights, and other matters affecting shareholdings and dealing with any queries and requests from shareholders.
• To attend to ad hoc assignments and assume responsibility for other relevant tasks as assigned from time to time and as and when required.

Job Requirement:

Qualification: Candidate must possess at least a Bachelor’s Degree, Professional Degree, Master’s Degree, Doctorate (PhD) in Law, Corporate Secretarial, Corporate Administration, Corporate Governance or equivalent. Any professional secretarial qualification/licensed holder, ICSA graduate or MAICSA Associate will be an added advantage.

Experience: Minimum 4 to 6 years of working experience in related field.

Knowledge:

• Technical knowledge of relevant statutory laws and company secretarial best practices and guidelines.
• Well versed in Companies Act 2016, Financial Services Act 2013, Development Financial Institutions Act 2002, Malaysian Code of Corporate Governance, Bursa Malaysia’s Main Market Listing Requirements and Corporate Governance Guide, Bank Negara Malaysia’s Corporate Governance Policy and other related laws and regulations.

Skills:

• Professional, Analytical, Clarity of thought, Practical and Persuasive, Good Interpersonal Skills and Good Command of English/Bahasa Malaysia both verbal & written.
• Good analytical skills and sound legal judgment to support business needs.
• Excellent communication skills with a high degree of integrity.
• Able to drive and manage productive and professional regulatory relationships with various stakeholders.
• Resourceful, self-motivated, meticulous and able to work independently.