Assistant Manager, Administration

Private Advertiser; Lumut; On-site; MYR 89,000 - 156,000; Full time

Job summary

Private Advertiser in Lumut, Malaysia, seeks an experienced administrator to manage all admin functions and support operations. The role involves developing policies, maintaining records, and supervising staff. You will oversee procurement of supplies, evaluate suppliers, and maintain budgets to ensure policy compliance.

Experience in poultry, livestock, agriculture, or manufacturing sectors is preferred. A Bachelor's degree in a related field is required, with 5–8 years of relevant experience.

Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, Management, Agriculture, or a related field.
• Minimum 5–8 years of relevant experience in administration, procurement, or operations management.
• Experience in poultry, livestock, agriculture, or manufacturing industries is preferred.

Responsibilities

• Manage all administrative functions to support the operations.
• Develop, implement, and improve administrative policies, procedures, and internal controls.
• Maintain accurate records, documentation, contracts, licenses, and statutory filings.
• Supervise administrative personnel and monitor their performance.
• Oversee procurement of operational supplies, equipment, spare parts, office supplies, and services.
• Source, evaluate, and negotiate with suppliers to obtain competitive pricing and quality products.
• Establish and maintain a reliable supplier network.
• Monitor purchasing budgets and ensure procurement complies with company policies.
• Manage the marketing and sales of farm by-products, including chicken manure, used litter and other approved farm by-products.
• Negotiate selling prices and contract terms to maximize revenue.
• Coordinate collection, storage, and delivery of by-products with farm operations.
• Prepare regular sales reports and monitor by-product revenue performance.
• Ensure compliance with company policies, statutory regulations, and industry standards.
• Coordinate insurance, permits, licenses, and contract renewals.
• Support internal and external audits.
• Ensure procurement activities comply with ethical and governance requirements.

Education

Bachelor's Degree in Business Administration, Supply Chain Management, Management, Agriculture, or a related field

Job description

Manage all administrative functions to support the functions.

Develop, implement, and improve administrative policies, procedures, and internal controls.

Maintain accurate records, documentation, contracts, licenses, and statutory filings.

Supervise administrative personnel and monitor their performance.

Procurement & Purchasing

Oversee the procurement of operational supplies, equipment, spare parts, office supplies, and services.

Source, evaluate, and negotiate with suppliers to obtain competitive pricing and quality products.

Establish and maintain a reliable supplier network.

Monitor purchasing budgets and ensure procurement complies with company policies.

Manage the marketing and sales of farm by-products, including but not limited to chicken manure, used litter and other approved farm by-products.

Negotiate selling prices and contract terms to maximize revenue.

Coordinate collection, storage, and delivery of by-products with farm operations.

Prepare regular sales reports and monitor by-product revenue performance.

Compliance

Ensure compliance with company policies, statutory regulations, and industry standards.

Coordinate insurance, permits, licenses, and contract renewals.

Support internal and external audits.

Ensure procurement activities comply with ethical and governance requirements.

Job Requirements:

Bachelor's Degree in Business Administration, Supply Chain Management, Management, Agriculture, or a related field.

Minimum 5–8 years of relevant experience in administration, procurement, or operations management.

Experience in poultry, livestock, agriculture, or manufacturing industries is preferred.