Assistant Human Resources Manager

Kimpton; Malaysia; On-site; MYR 80,000 - 140,000; Full time

Job summary

Kimpton is seeking a seasoned HR professional in Malaysia to lead HR operations, payroll administration, and learning & development within a hospitality environment.

The role supports engagement initiatives, performance management, and HR compliance, with supervisory responsibilities in the HRM's absence and contribution to HR strategy.

Qualifications

• Degree or diploma in Human Resources, Business Administration or related field.
• Experience in hospitality HR is highly desirable.
• 3–5 years HR experience with payroll, engagement and audits preferred.

Responsibilities

• Support daily HR operations and ensure policy and statutory compliance.
• Oversee payroll processing, contributions, leave, and benefits.
• Coordinate learning and development programs per brand standards.
• Drive employee engagement programs and wellness initiatives.
• Assist with performance reviews and disciplinary processes.
• Support HR audit readiness and documentation accuracy.
• Provide leadership support in the HRM's absence and contribute to HR strategy.

Skills

HR policies

Employment law

Payroll

Leadership

HRIS

MS Office

Communication

Education

Degree/Diploma in HR/Business

Tools

HRIS systems

Payroll software

Job description

Key Responsibilities

1. Human Resources Operations

• Assist in managing daily HR tasks, ensuring smooth operations within the department.
• Ensure compliance with company policies, employment laws, and statutory requirements.
• Prepare HR reports and support the HRM in financial and departmental budgeting.

2. Payroll Administration

• Manage and oversee payroll processing for all employees, ensuring accuracy and timeliness.
• Handle statutory contributions, leave records, and staff benefits administration.
• Liaise with Finance for payroll reconciliation.

3. Learning & Development

• Coordinate and monitor training programs in line with IHG brand standards and hotel needs.
• Maintain training records and support career development initiatives for staff.
• Assist in planning and delivering training workshops and orientations.

4. Employee Engagement & Well-being

• Support the HRM in driving employee engagement programs and initiatives.
• Contribute to achieving targeted Colleague Heartbeat results.
• Organize staff activities, recognition events, and wellness initiatives.

5. Performance Management & Discipline

• Assist with staff performance reviews and documentation.
• Provide guidance on disciplinary matters and ensure policies are applied fairly and consistently.
• Maintain confidential employee records and disciplinary files.

6. HR Audit & Compliance

• Support HRM in preparing and improving HR audit readiness and compliance.
• Ensure accuracy in documentation, contracts, and filing systems.
• Conduct periodic checks to meet audit standards.

7. Leadership Support

• Act as the HR department head during the absence of the HRM.
• Provide advice and support to Heads of Departments on HR-related matters.
• Contribute to HR strategy development and implementation.

Core Competencies

• Strong knowledge of HR policies, employment law, and best practices.
• Analytical and detail-oriented with strong organizational skills.
• Excellent communication and interpersonal skills.
• Strong leadership and ability to influence others.
• Proficiency in HRIS systems, payroll software, and Microsoft Office.
• Ability to manage multiple tasks and deadlines under pressure.
• High level of confidentiality, integrity, and professionalism.

Qualifications & Experience

• Degree/Diploma in Human Resources, Business Administration, or a related field.
• At least 3–5 years of HR experience, preferably in hospitality.
• Experience in payroll, employee engagement, and HR audits is highly desirable.
• Previous supervisory or assistant managerial experience in HR is an advantage.