ASSISTANT, BUSINESS OPERATIONS

KPJ Selangor Specialist Hospital

Malaysia

On-site

MYR 28,000 - 45,000

Full time

14 days+

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Job summary

KPJ Selangor Specialist Hospital is seeking an Accounts Receivable Clerk to support billing, cash handling and financial reconciliation within the finance team.

You will process payments, print receipts, reconcile tills, monitor aging accounts, and ensure SOP compliance, confidentiality and patient safety policies in a hospital setting. This role requires accuracy, good communication with front office and billing teams, and a proactive approach to process improvements.

Responsibilities

To receive payment made by self-paying patients – pay mode: cash, credit card and cheque
To refund money to patient – if any
To reconcile the total collection: cash, credit card and cheque with the total close till listing on shift basis
To print receipt listing transaction when till closed
To sign on the envelope with witness before putting into the safe
To perform any other relevant duties as and when required by superior
To have good communication skills with patients
Implement and enforce credit control policies and standard operating procedures (SOPs).
Set up and maintain customer credit limits, ensuring timely reviews and updates.
Monitor ageing reports closely and scale high-risk or long-outstanding accounts.
Negotiate and arrange payment plans with customers where necessary.
Verify billing accuracy before issuing invoices to minimize disputes.
Investigate and resolve billing discrepancies and customer queries promptly.
Maintain proper filing and documentation for all credit-related transactions.
Track and report bad debts, provisions, and write-offs in line with policy.
Work closely with front office, case management, and billing teams to ensure seamless processes.
Support system updates and data entry in financial.
Assist in month-end and year-end closing activities related to accounts receivable.
Provide administrative support for financial reporting and management review.
Participate in process improvement initiatives to enhance efficiency and reduce credit risk.
Ensure confidentiality and security of financial and patient-related information.
Ensure adhere to standard people practice (SPP)
Ensure compliance with patient safety goals as safety improvement measures recommended by world alliance for patient safety (2008)
Ensure the policies on patient’s and family’s rights are always addressed
To carry out duties as an employee as stipulated in occupational safety and health act and regulations 1994: -
To take reasonable care at work for the safety of yourself and other people;
To co-operate with your employer or any other person in the discharge of any duty;
To wear or use any protective equipment or clothing provided by the employer;
To comply with any instruction or measure on occupational safety and health;
Participate actively in any other new service that is introduced by the department.
Ensure all policies and procedures of ISO 9001:2000, ISO 14001, OHSAH 18001 and/or hospital accreditation are adhered to and records maintained, when these programs are implemented.

Job description

Main Responsibilities

To receive payment made by self-paying patients – pay mode: cash, credit card and cheque
To refund money to patient – if any
To reconcile the total collection: cash, credit card and cheque with the total close till listing on shift basis
To print receipt listing transaction when till closed
To sign on the envelope with witness before putting into the safe
To perform any other relevant duties as and when required by superior
To have good communication skills with patients
Implement and enforce credit control policies and standard operating procedures (SOPs).
Set up and maintain customer credit limits, ensuring timely reviews and updates.
Monitor ageing reports closely and scale high-risk or long-outstanding accounts.
Negotiate and arrange payment plans with customers where necessary.
Verify billing accuracy before issuing invoices to minimize disputes.
Investigate and resolve billing discrepancies and customer queries promptly.
Maintain proper filing and documentation for all credit-related transactions.
Track and report bad debts, provisions, and write-offs in line with policy.
Work closely with front office, case management, and billing teams to ensure seamless processes.
Support system updates and data entry in financial.
Assist in month-end and year-end closing activities related to accounts receivable.
Provide administrative support for financial reporting and management review.
Participate in process improvement initiatives to enhance efficiency and reduce credit risk.
Ensure confidentiality and security of financial and patient-related information.
Ensure adhere to standard people practice (SPP)
Ensure compliance with patient safety goals as safety improvement measures recommended by world alliance for patient safety (2008)
Ensure the policies on patient’s and family’s rights are always addressed
To carry out duties as an employee as stipulated in occupational safety and health act and regulations 1994: -
To take reasonable care at work for the safety of yourself and other people;
To co-operate with your employer or any other person in the discharge of any duty;
To wear or use any protective equipment or clothing provided by the employer;
To comply with any instruction or measure on occupational safety and health;
Participate actively in any other new service that is introduced by the department.
Ensure all policies and procedures of ISO 9001:2000, ISO 14001, OHSAH 18001 and/or hospital accreditation are adhered to and records maintained, when these programs are implemented.