Assistant Business Administration

DKSH; Petaling Jaya; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Office supplies provided

Job summary

DKSH in Malaysia is seeking an organized administrative assistant to support country and business unit operations, office administration, and procurement tasks. You will handle daily clerical duties, maintain filing systems, and ensure confidentiality of documents.

You will manage inventory and wastage reports, assist with audits, coordinate meetings, and liaise with Finance on transactions. Diploma in Business Administration or related qualification is preferred.

Qualifications

• Administrative writing and office procedures are expected.
• Proficient in Microsoft Office and data handling.
• Analytical with strong attention to detail and accuracy.

Responsibilities

• Wastage control reporting and rectification focus.
• Inventory management including pilferage tracking and outlet performance.
• Lead field executives for weekly/monthly inventory audits.
• Manage POS user IDs, access, and password changes.
• Verify sales vs collections and liaise with Finance.
• Pack and distribute stationery and documents to outlets.
• Generate and compile data for departments.
• Maintain office and outlet supplies and equipment.
• Ensure confidentiality and security of files and filing systems.
• Coordinate schedules, meetings, memos, and company news dissemination.
• Monitor landlord billing and invoices.

Skills

Administrative writing

Office administration

Microsoft Office

Analytical

Attention to detail

Accuracy

Multitasking

Interpersonal skills

Microsoft Forms

Education

Diploma in Business Administration

Tools

Microsoft Forms

Excel

Job description

About The Role

Provide clerical support on daily activities execution related to country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep management and cost/tender management, etc.)

What You Will Deliver

• To focus on wastage control report and provide focus on rectification.
• To focus on inventory management by tracking on pilferage report and focus on non-performing outlets.
• To lead Field executives to conduct weekly, monthly audit count to stabilize inventory management and curb unhealthy practices.
• Maintain list of user ID in POS - create, grant access, change password, and updates of location access etc.
• Check sales transactions versus collections and liaise with Finance often.
• Pack and distribute stationeries and documents to all outlets.
• Generate and compile data for respective departments.
• Maintain and handle office and outlet supplies.
• Maintain and handle office and outlet equipment.
• Ensuring the confidentiality and security of files and filing systems.
• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information.
• Monitoring and process landlord billing and invoices

What You Bring

• Administrative Writing Skills
• Office Administration Procedure
• Microsoft Office Skills
• Analytical
• Attention to Details
• Accuracy
• Multitask
• Excellent interpersonal skills
• Microsoft Office basic
• Familiar Microsoft form
• Accuracy and multitask
• Diploma in Business Administration or relevant discipline/professional qualification

Why Join DKSH

At DKSH, we help companies grow in Asia and enable people to perform at their best. You will be part of an organization that values accountability, collaboration, and long-term partnerships. We offer a dynamic environment where your contributions are visible and where you can build a meaningful career in Sales.