Assistant, Administration

OSK Property Holdings Berhad (A member of OSK Group); Butterworth; On-site; MYR 27,000 - 45,000; Full time

Job summary

OSK Property Holdings Berhad is seeking a dedicated Administrator to ensure efficient operation of the office within its property development arm. You will support scheduling, inter-department communications, and the execution of group-wide marketing and sales activities.

The role requires a Diploma in Business Administration or related field, 1–2 years of administrative experience in property development or related industries, and strong English and Bahasa Malaysia communication skills.

Qualifications

• Diploma or equivalent in business/administration or related field.
• 1–2 years administrative experience in property development, construction, real estate, or related industry.
• Fresh graduates with relevant qualifications may be considered.
• Good knowledge of Microsoft Office and general administrative systems.

Responsibilities

• Assist in scheduling of appointment and meeting for superior.
• Coordinate of marketing and sales activities at group level in cross-function areas such as sales target forecasts, result tabulation and weekly sales reporting.
• Filing and follow up on approvals.
• Assist in planning marketing launches and other promotional activities as required from time to time.
• Process of payment requisition forms relating to sales & marketing department such as general invoices, etc.
• Attend to customers’ enquiries and provide selling support during sales event/ roadshows/ exhibitions whenever needed.
• To practise and comply to all departmental SOPs as outlined by the HOD and QSHE department.
• Carry out any other duties as instructed by Management.

Skills

Microsoft Office

Time management

Communication skills

Education

Diploma in Business Administration

Job description

This role will be hired under the property development arm of the OSK Group, namely OSK Property Holdings Berhad.

OSK Property is responsible for property development and project execution, primarily for developments within the OSK Group, including residential, commercial, and mixed-use project.

We are seeking a dedicated and detail-oriented Administrator to ensure efficient operation of the office.

WHAT YOU WILL OWN

• Assist in scheduling of appointment and meeting for superior.
• Communication and paper trail between departments.
• Coordinate of marketing and sales activities at group level in cross-function areas such as sales target forecasts, result tabulation and weekly sales reporting.
• Filing and follow up on approvals.
• Assist in planning marketing launches and other promotional activities as required from time to time.
• Process of payment requisition form relating to sales & marketing department such as general invoices, BGB/ BRP/ refund payment, sales termination etc.
• Act as departmental coordinator for general tasks such as handling of call-in enquiries, management of documents, stationeries supply, infrastructures and other administrative matters.
• Attend to customers’ enquiries and provide selling support during sales event/ roadshow/ exhibition whenever needed.
• To practise and comply to all departmental standard operating procedure manual (OPM) as outlined by the HOD and QSHE department.
• To carry out any other duties as and when instructed by the Management from time to time.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Minimum Diploma in Business Administration, Management, Property Management, or a related field.
• 1–2 years of administrative experience, preferably in property development, construction, real estate, or a related industry.
• Fresh graduates with relevant qualifications may also be considered.
• Good knowledge of Microsoft Office (Word, Excel, PowerPoint) and general administrative systems.
• Strong organisational and time-management skills, with the ability to manage multiple tasks and deadlines.
• Good communication and interpersonal skills, as the role involves coordinating with internal.
• Able to arrange meetings, prepare minutes, coordinate appointments, and follow up on outstanding matters.
• Detail-oriented with good documentation and filing skills.
• Able to work independently as well as in a team.
• Good command of English and Bahasa Malaysia, both written and spoken.

Established in 1997, OSK Property (OSKP) develops residential, township and commercial projects located in strategic growth areas across the country. In 2015, a strategic decision was made to merge OSK Property Holdings (OSKP) and the property arm of PJ Development Holdings (PJD) under one business pillar, adopting one identity and coming under one brand – OSK Property. The consolidation of these two entities marks the coming together of complementary strengths, expertise and talents.

What can I earn as an Administration Officer