Executive, Group Legal (Admin Support)

OSK Holdings Berhad; Kuala Lumpur; On-site; MYR 33,000 - 61,000; Full time

Job summary

OSK Holdings Berhad seeks a legal admin professional to support land title processing, secretarial duties, and document management within Group Legal. You will handle invoice processing, internal memos, and filing, while assisting with common seal and MOT execution processes.

Candidate should hold an LLB (Hons) and have 1–2 years post-Bar experience; prior law-firm or in-house legal department exposure is preferred, with strong admin skills.

Qualifications

• Possess an LLB (Hons) Degree from a recognized institution.
• Minimum 1-2 years of post-Bar working experience.
• Prior experience in legal firms or legal department preferred with admin experience.

Responsibilities

• Processing requests for release of land titles and other legal documents, including agreements.
• Compiling/recording land titles and other documents to be kept by Group Legal.
• Assist with drafting internal memos to Finance and BU heads for payments to panel lawyers or advisors.
• General reception duties including booking meeting rooms and despatch handling.
• Assist with certifying secretarial documents and printing/photocopying.
• Maintain and file secretarial documents; record Directors’ authorization for common seal.

Education

LLB (Hons) Degree

Job description

Processing requests for the release of land titles and other legal documents (for example, agreements)
Compiling/recording land titles and other legal documents to be safe-kept by Group Legal.

Assist with drawing up internal memorandum to Finance and/or BU heads for payments of bills for professional services rendered by panel lawyers or other advisors appointed;

General reception duties including booking of meeting rooms and dealings with despatch

Assist with certifying secretarial documents including printing, photocopying and compiling the secretarial documents;

Filing of secretarial documents into the respective files as directed

Recording the Directors’ authorization of common seal affixation in a book, arranging for the Memorandum of Transfers (“MOT”)to be executed by Company Secretary and thereafter, affixing the common seal of the relevant company.

Navigating and using financial and workflow systems, including invoice processing and approval systems for submission, tracking and processing of invoices.

Drafting and submitting internal memo for approvals via the Group's proprietary system.

Overseeing and maintaining office and pantry inventory, and processing invoices for the same.

Maintain accurate up-to-date file management and records, and assist in compiling periodic file status reports and updates.

Job Requirements :

Possess an LLB (Hons) Degree from a recognized institution.

Minimum 1-2 years of post-Bar working experience.

Prior experience in legal firms or legal department preferred with admin experience.

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Commercial & Industrial Property Management 1,001-5,000 employees

OSK Holdings Berhad is a conglomerate with diversified business interests in Property Development and Investment, Financial Services, Construction, Industries and Hospitality. Its businesses are conducted via its subsidiaries OSK Property Holdings Bhd, PJ Development Holdings Bhd and OSK Capital Sdn Bhd.

Over the years, OSK Holdings has evolved from a financial services group with a regional presence across ASEAN and Hong Kong into a property and financial services conglomerate with businesses in Malaysia, Vietnam and Australia.

OSK Holdings first started its operations in 1963 as a stock broking company. It subsequently obtained a Universal Broker license in 2001 and was upgraded to an Investment Bank in 2007. In 2012, OSK Holdings sold its investment banking business to RHB Capital Berhad, in a transaction which resulted in OSK Holdings owning approximately 10% of RHB Capital's shares.

In 2015, OSK Holdings Berhad completed the merger exercise with its affiliate companies OSK Property Holdings Berhad and PJ Development Holdings Berhad which resulted in the company owning 99.99% and 89% respectively.

OSK Holdings takes a long term view on all its businesses and seeks to build a dynamic and progressive organisation that is led by people who are of good character, committed and highly skilled in their areas of expertise.

OSK Holdings Berhad is a conglomerate with diversified business interests in Property Development and Investment, Financial Services, Construction, Industries and Hospitality. Its businesses are conducted via its subsidiaries OSK Property Holdings Bhd, PJ Development Holdings Bhd and OSK Capital Sdn Bhd.

Over the years, OSK Holdings has evolved from a financial services group with a regional presence across ASEAN and Hong Kong into a property and financial services conglomerate with businesses in Malaysia, Vietnam and Australia.

OSK Holdings first started its operations in 1963 as a stock broking company. It subsequently obtained a Universal Broker license in 2001 and was upgraded to an Investment Bank in 2007. In 2012, OSK Holdings sold its investment banking business to RHB Capital Berhad, in a transaction which resulted in OSK Holdings owning approximately 10% of RHB Capital's shares.

In 2015, OSK Holdings Berhad completed the merger exercise with its affiliate companies OSK Property Holdings Berhad and PJ Development Holdings Berhad which resulted in the company owning 99.99% and 89% respectively.

OSK Holdings takes a long term view on all its businesses and seeks to build a dynamic and progressive organisation that is led by people who are of good character, committed and highly skilled in their areas of expertise.