Assistant Admin Manager

Private Advertiser; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser in Johor Bahru is seeking an experienced administrator to oversee daily operations and lead the administration team. You will implement policies, manage procurement, and ensure efficient filing and record-keeping.

The role requires at least five years in administration, with supervisory experience. Industry background in property development or construction is a plus, as is knowledge of cost tracking and invoices.

Qualifications

• Diploma or Degree in Business Administration, Management or a related discipline.
• At least five years of relevant administrative experience, including experience supervising a team.
• Experience in the property development or construction industry will be an added advantage.
• Familiarity with administrative expense tracking, invoice verification and basic financial documentation.
• Strong organisational, communication and problem-solving skills, with good attention to detail.
• Able to prioritise tasks, coordinate across departments and take ownership of assignments through to completion.

Responsibilities

• Oversee day-to-day office operations, including office supplies, pantry inventory, procurement, filing systems and company records.
• Develop, implement and improve administrative policies, procedures and workflows to enhance efficiency and service quality.
• Supervise and guide the administration team, assign responsibilities, monitor progress and evaluate performance to ensure timely completion of tasks.
• Coordinate office maintenance, repairs, cleaning services, preventive maintenance and workplace improvements.
• Monitor applicable workplace health and safety requirements, fire safety requirements, licences, permits and inspections, working with relevant departments and service providers to ensure timely compliance and renewals.
• Manage vendors and service providers, including sourcing, quotation comparisons, contract and service agreement renewals, and performance monitoring.
• Plan and organise employee engagement activities, including monthly celebrations, festive events, CSR initiatives, sports activities, wellness programmes and team-building events.

Skills

Office administration

Team supervision

Communication

Organisational skills

Education

Diploma or Degree in Business Administration/Management

Job description

Oversee daily administrative operations, supervise the administration team and ensure a well-organised, safe and efficient workplace. This role also supports improvements to administrative processes and coordinates employee engagement activities.

Key Responsibilities

Oversee day-to-day office operations, including office supplies, pantry inventory, procurement, filing systems and company records.

Develop, implement and improve administrative policies, procedures and workflows to enhance efficiency and service quality.

Supervise and guide the administration team, assign responsibilities, monitor progress and evaluate performance to ensure timely completion of tasks.

Coordinate office maintenance, repairs, cleaning services, preventive maintenance and workplace improvements.

Monitor applicable workplace health and safety requirements, fire safety requirements, licences, permits and inspections, working with relevant departments and service providers to ensure timely compliance and renewals.

Manage vendors and service providers, including sourcing, quotation comparisons, contract and service agreement renewals, and performance monitoring.

Plan and organise employee engagement activities, including monthly celebrations, festive events, CSR initiatives, sports activities, wellness programmes and team-building events.

Requirements

Diploma or Degree in Business Administration, Management or a related discipline.

At least five years of relevant administrative experience, including experience supervising a team.

Experience in the property development or construction industry will be an added advantage.

Familiarity with administrative expense tracking, invoice verification and basic financial documentation.

Strong organisational, communication and problem-solving skills, with good attention to detail.

Able to prioritise tasks, coordinate across departments and take ownership of assignments through to completion.