APAC Bid & Tender Coordinator

ABL; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

ABL – an Aqualis Group company in Kuala Lumpur is seeking an experienced Bid Administrator to support the Business Development and Commercial teams. You will review RFQs, coordinate inputs, track progress, and draft bid documentation to ensure timely, compliant submissions.

Based in our Kuala Lumpur office, you will maintain CRM records (ZOHO) and assist with APAC initiatives, vendor registrations, and market exercises, while providing general admin support and ensuring regulatory compliance.

Qualifications

• Minimum 3 years’ experience in bids and commercial support.
• Strong proposal writing skills, with fluency in written and spoken English.
• Confident communicator with experience liaising with clients and internal stakeholders.

Responsibilities

• Review RFQs and ITTs to identify key requirements, milestones, and deadlines.
• Support with the coordination of commercial, contract, and finance inputs for bids.
• Track bid progress and maintain bid planners, calendars, registers, and checklists.
• Coordinate bid preparation with internal stakeholders to ensure timely, compliant submissions.
• Draft, compile, and maintain bid documentation, including commercial, QHSE, and financial materials.
• Ensure bids meet internal governance, approval, and Bid Flow Management requirements.
• Maintain accurate records across CRM systems (ZOHO), bid platforms, and company databases.
• Support APAC Business Development and Commercial initiatives, including tenders, pre‑qualification, vendor registration, and market exercises.
• Provide general office and administrative support, including reception support and document control.
• Support compliance and systems administration, including CRM updates, project setup, resource assignment, and licence / certification tracking.

Skills

Bid management

Proposal writing

English fluency

Stakeholder liaison

Organisational skills

Tools

Microsoft Word

Microsoft Excel

Zoho CRM

Bid platforms

Job description

ABL – an Aqualis Group company in Kuala Lumpur is seeking an experienced Bid Administrator to support the Business Development and Commercial teams. You will review RFQs, coordinate inputs, track progress, and draft bid documentation to ensure timely, compliant submissions.

Based in our Kuala Lumpur office, you will maintain CRM records (ZOHO) and assist with APAC initiatives, vendor registrations, and market exercises, while providing general admin support and ensuring regulatory compliance.