KL-based Senior Bid Executive - SEA/APAC Proposals

Asia Infrastructure Solutions Limited; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Asia Infrastructure Solutions Limited is seeking a highly organised bid professional to coordinate bids and pursuits across Southeast Asia from Kuala Lumpur. You will support cross-border submissions, CRM implementation, pipeline management and selective marketing activities.

The role requires 5–10 years in bids or pursuits, strong writing/editing skills and proficiency in PowerPoint, Word and Excel. You will work with AIS/GISI teams and regional offices in a dynamic, multi-country environment.

Qualifications

• 5–10 years of relevant experience in bids, proposals or pursuits within engineering, project management, infrastructure, construction consultancy or professional services.
• Strong experience coordinating complex tenders, EOIs and proposal submissions.
• Excellent writing, editing and proofreading skills, with strong attention to detail.
• Strong proficiency in Microsoft PowerPoint, Word and Excel, with the ability to produce professional presentations and documents.
• Good graphic design and document layout skills;
• Highly organised and proactive. Able to work effectively with multidisciplinary and regional/international teams across different countries and time zones.
• Confident in following up with senior and technical stakeholders to keep submissions on track.
• Experience with CRM, opportunity/pipeline management or data migration would be an adv

Responsibilities

• Coordinate bids, tenders, EOIs, pre-qualifications and proposals across Southeast Asia, including cross-border and multi-office submissions.
• Manage day-to-day bid activities from kick-off through to final submission, ensuring deadlines and submission requirements are met.
• Review tender requirements and prepare submission checklists, bid programmes and responsibility matrices.
• Coordinate technical, commercial and management inputs across multidisciplinary teams and regional offices.
• Develop and coordinate proposal content, including presentations, CVs, project sheets, capability statements and other bid materials.
• Support the development of bid strategies, win themes and value propositions.
• Edit, proofread, format and quality-check submissions to ensure they are compliant, consistent and professionally presented.
• Maintain proposal templates, CV databases, project references and other bid resources.
• Track regional opportunities, bid progress, deadlines and key milestones.
• Proactively follow up with stakeholders and manage multiple concurrent bids and tight deadlines.
• Support the implementation and rollout of the Asia/APAC CRM system, coordinating with country and regional teams.
• Maintain accurate opportunity and pursuit information for pipeline tracking and reporting.
• Support CRM adoption, data quality and ongoing process improvements.
• Support selected regional marketing and business development activities where required.
• Assist with presentations, capability statements, marketing collateral and digital content.
• Support industry events, conferences and other regional initiatives as required.

Skills

Attention to detail

Excellent writing

Editing & proofreading

Stakeholder management

CRM experience

Tools

PowerPoint

Word

Excel

Graphic design

Job description

Asia Infrastructure Solutions Limited is seeking a highly organised bid professional to coordinate bids and pursuits across Southeast Asia from Kuala Lumpur. You will support cross-border submissions, CRM implementation, pipeline management and selective marketing activities.

The role requires 5–10 years in bids or pursuits, strong writing/editing skills and proficiency in PowerPoint, Word and Excel. You will work with AIS/GISI teams and regional offices in a dynamic, multi-country environment.