Project and Tender Administrator

Tribepad; Kuala Lumpur; Presencial; MYR 60 000 - 120 000; Tempo integral

Resumo da oferta

Aqualis Group's Kuala Lumpur office is seeking a Bid & Commercial Support professional to help drive bids, proposals, and commercial initiatives. Based in Malaysia, you will coordinate with internal teams, maintain bid documentation, and ensure submissions meet governance standards.

The role requires 3+ years in bids and strong English communication, with the ability to manage multiple deadlines. The position may involve regional travel and flexible working to support APAC activities.

Qualificações

• Minimum 3 years’ experience in bids and commercial support.
• Fluent written and spoken English.
• Confident communicator with stakeholders.
• Highly organised with tracking multiple deadlines.
• Experience in Maritime or Offshore sectors is beneficial.

Responsabilidades

• Review RFQs/ITTs to identify key requirements, milestones, deadlines.
• Coordinate commercial, contract, and finance inputs for bids.
• Track bid progress and maintain planners, calendars, registers, checklists.
• Coordinate bid preparation with internal stakeholders for timely submissions.
• Draft and maintain bid documentation (commercial, QHSE, financial).
• Ensure bids meet governance, approvals, and Bid Flow requirements.
• Maintain records across CRM systems (Zoho) and databases.
• Support APAC BD and commercial initiatives, including tenders and vendor registration.
• Provide general office and administrative support, including document control.

Conhecimentos

Bid management

Proposal writing

Client communication

Organisation

Ferramentas

Zoho CRM

Descrição da oferta de emprego

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ABL– an Aqualis Group company - is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.

As a member of our ABL Malaysia team, you will provide administrative and operational support to both the wider business and the Business Development and Commercial teams, helping to ensure the smooth delivery of bids, proposals, and commercial initiatives.

What will you be doing?

• Review RFQs and ITTs to identify key requirements, milestones, and deadlines.
• Support with the coordination of commercial, contract, and finance inputs for bids.
• Track bid progress and maintain bid planners, calendars, registers, and checklists.
• Coordinate bid preparation with internal stakeholders to ensure timely, compliant submissions.
• Draft, compile, and maintain bid documentation, including commercial, QHSE, and financial materials.
• Ensure bids meet internal governance, approval, and Bid Flow Management requirements.
• Maintain accurate records across CRM systems (ZOHO), bid platforms, and company databases.
• Support APAC Business Development and Commercial initiatives, including tenders, pre‑qualification, vendor registration, and market exercises.
• Provide general office and administrative support, including reception support and document control.
• Support compliance and systems administration, including CRM updates, project setup, resource assignment, and licence / certification tracking.

What are we looking for?

• Minimum of 3 years’ experience in bids and commercial support, with a sound understanding of relevant procedures, systems, and legislative requirements.
• Strong proposal writing skills, with fluency in written and spoken English.
• Confident communicator, with experience liaising with clients and internal stakeholders.
• Highly organised, with the ability to track multiple processes and deadlines effectively.
• Proficient in Microsoft Office, particularly Word and Excel (intermediate level).
• Able to produce high‑quality documentation accurately and to tight deadlines.
• Experience of working in the Maritime or Offshore sectors is beneficial.

Further Information:

This position will be based at our office in Kuala Lumpur. You must have the right to live and work in Malaysia.

The job holder might be required to travel within the APAC region for business development activities. They might also be required to work on occasion during public holidays and weekends.

Our Commitment to D&I:

At Aqualis Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive, regardless of background, identity, or role. As a global company, we believe that diversity drives innovation and inclusion strengthen our teams. We support flexible working, accessible environments, and employee wellbeing. Even if your experience doesn’t match every requirement, we encourage you to apply—your unique perspective could be just what we need.