Project and Tender Administrator

ABL; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

ABL – an Aqualis Group company in Kuala Lumpur is seeking an experienced Bid Administrator to support the Business Development and Commercial teams. You will review RFQs, coordinate inputs, track progress, and draft bid documentation to ensure timely, compliant submissions.

Based in our Kuala Lumpur office, you will maintain CRM records (ZOHO) and assist with APAC initiatives, vendor registrations, and market exercises, while providing general admin support and ensuring regulatory compliance.

Qualifications

• Minimum 3 years’ experience in bids and commercial support.
• Strong proposal writing skills, with fluency in written and spoken English.
• Confident communicator with experience liaising with clients and internal stakeholders.

Responsibilities

• Review RFQs and ITTs to identify key requirements, milestones, and deadlines.
• Support with the coordination of commercial, contract, and finance inputs for bids.
• Track bid progress and maintain bid planners, calendars, registers, and checklists.
• Coordinate bid preparation with internal stakeholders to ensure timely, compliant submissions.
• Draft, compile, and maintain bid documentation, including commercial, QHSE, and financial materials.
• Ensure bids meet internal governance, approval, and Bid Flow Management requirements.
• Maintain accurate records across CRM systems (ZOHO), bid platforms, and company databases.
• Support APAC Business Development and Commercial initiatives, including tenders, pre‑qualification, vendor registration, and market exercises.
• Provide general office and administrative support, including reception support and document control.
• Support compliance and systems administration, including CRM updates, project setup, resource assignment, and licence / certification tracking.

Skills

Bid management

Proposal writing

English fluency

Stakeholder liaison

Organisational skills

Tools

Microsoft Word

Microsoft Excel

Zoho CRM

Bid platforms

Job description

ABL – an Aqualis Group company is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally. As a member of our ABL Malaysia team, you will provide administrative and operational support to both the wider business and the Business Development and Commercial teams, helping to ensure the smooth delivery of bids, proposals, and commercial initiatives.

What will you be doing?

• Review RFQs and ITTs to identify key requirements, milestones, and deadlines.
• Support with the coordination of commercial, contract, and finance inputs for bids.
• Track bid progress and maintain bid planners, calendars, registers, and checklists.
• Coordinate bid preparation with internal stakeholders to ensure timely, compliant submissions.
• Draft, compile, and maintain bid documentation, including commercial, QHSE, and financial materials.
• Ensure bids meet internal governance, approval, and Bid Flow Management requirements.
• Maintain accurate records across CRM systems (ZOHO), bid platforms, and company databases.
• Support APAC Business Development and Commercial initiatives, including tenders, pre‑qualification, vendor registration, and market exercises.
• Provide general office and administrative support, including reception support and document control.
• Support compliance and systems administration, including CRM updates, project setup, resource assignment, and licence / certification tracking.

What are we looking for?

• Minimum of 3 years’ experience in bids and commercial support, with a sound understanding of relevant procedures, systems, and legislative requirements.
• Strong proposal writing skills, with fluency in written and spoken English.
• Confident communicator, with experience liaising with clients and internal stakeholders.
• Highly organised, with the ability to track multiple processes and deadlines effectively.
• Proficient in Microsoft Office, particularly Word and Excel (intermediate level).
• Able to produce high‑quality documentation accurately and to tight deadlines.
• Experience of working in the Maritime or Offshore sectors is beneficial.

Further Information

This position will be based at our office in Kuala Lumpur. You must have the right to live and work in Malaysia.

The job holder might be required to travel within the APAC region for business development activities. They might also be required to work on occasion during public holidays and weekends.

Our Commitment To D&I

At Aqualis Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive, regardless of background, identity, or role. As a global company, we believe that diversity drives innovation and inclusion strengthen our teams. We support flexible working, accessible environments, and employee wellbeing. Even if your experience doesn’t match every requirement, we encourage you to apply—your unique perspective could be just what we need.