AP Executive

Pivotal System (Malaysia) Sdn Bhd; Kulim; On-site; MYR 40,000 - 67,000; Full time

Job summary

Pivotal System (Malaysia) Sdn Bhd is seeking a detail-oriented Accounts Payable Specialist to join our finance team in Kulim, Malaysia. You will manage supplier invoices, perform three-way matching, and ensure timely payments in line with term agreements.

You will collaborate with procurement, warehouse, and vendors, support month-end activities, and help improve AP processes while maintaining strict internal controls and audit-ready documentation.

Qualifications

• Bachelor's Degree or Diploma in Accounting, Finance, or related field.
• 2–3 years of AP or similar experience; manufacturing experience a plus.
• Knowledge of accounting principles and AP processes.
• Proficient with accounting software and MS Office, especially Excel.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Process supplier invoices accurately and ensure timely recording in the accounting system.
• Prepare and process payment runs while ensuring payments are made according to agreed credit terms.
• Monitor vendor aging reports, reconcile supplier statements, investigate discrepancies, and liaise with procurement, warehouse, and vendors to resolve invoice and payment issues promptly.
• Perform three-way matching of purchase orders, goods received notes, and supplier invoices to ensure accuracy before payment.
• Assist with month-end and year-end closing activities, including accounts payable reconciliations, accruals, journal entries, and inventory-related adjustments.
• Maintain proper filing and documentation of AP records in accordance with company policies and audit requirements.
• Ensure compliance with internal controls, financial policies, and standard operating procedures (SOPs).
• Support internal and external audits by preparing schedules, reconciliations, and relevant supporting documents.
• Assist in identifying opportunities to improve AP processes, reporting efficiency, and workflow automation.
• Perform other duties and ad hoc assignments as assigned by the superior from time to time.

Skills

Attention to detail

Analytical thinking

Problem solving

Communication skills

Excel proficiency

Multitasking

Bilingual (BM/EN)

Education

Bachelor's or Diploma in Accounting/Finance

Tools

Microsoft Excel

Accounting software

ERP system

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Process supplier invoices accurately and ensure timely recording in the accounting system.
• Prepare and process payment runs while ensuring payments are made according to agreed credit terms.
• Monitor vendor aging reports, reconcile supplier statements, investigate discrepancies, and liaise with procurement, warehouse, and vendors to resolve invoice and payment issues promptly.
• Perform three-way matching of purchase orders, goods received notes, and supplier invoices to ensure accuracy before payment.
• Assist with month-end and year-end closing activities, including accounts payable reconciliations, accruals, journal entries, and inventory-related adjustments.
• Maintain proper filing and documentation of AP records in accordance with company policies and audit requirements.
• Ensure compliance with internal controls, financial policies, and standard operating procedures (SOPs).
• Support internal and external audits by preparing schedules, reconciliations, and relevant supporting documents.
• Assist in identifying opportunities to improve AP processes, reporting efficiency, and workflow automation.
• Perform other duties and ad hoc assignments as assigned by the superior from time to time.

Requirements

• Bachelor's Degree or Diploma in Accounting, Finance, or a related field.
• Minimum 2-3 years of relevant experience in Accounts Payable or a similar accounting function. Experience in a manufacturing environment is an advantage.
• Knowledge of accounting principles and AP processes.
• Familiarity with accounting software and proficiency in Microsoft Office, especially Excel.
• Strong attention to detail, analytical, and problem-solving skills.
• Good communication skills in Bahasa Malaysia and English. Mandarin proficiency is an advantage to communicate effectively with Mandarin-speaking suppliers and stakeholders.
• Able to work independently, meet deadlines, and manage multiple priorities in a fast-paced environment.
• Responsible, organized, and committed to maintaining accuracy and confidentiality.