Administrator Payroll Services

GEA Germany GmbH; Kuala Lumpur; On-site; MYR 47,000 - 78,000; Full time

Job summary

GEA Germany GmbH in Kuala Lumpur is seeking a Payroll & HR Operations specialist to manage payroll processing, leave and attendance, and related HR services. You will coordinate with vendors and internal stakeholders to ensure accurate records and timely updates across all payroll cycles.

The role requires experience in SEA payroll, strong time management, and excellent communication skills, with a focus on accuracy and process improvement in a fast-paced environment.

Qualifications

• Administrative writing & proficiency in Microsoft Office is a must.
• Payroll processing experience in SEA with at least 2 years.
• Strong reporting and organizing skills.
• Good time management and teamwork.
• Strong verbal communication and problem-solving.
• Ability to manage multiple stakeholders and priorities.

Responsibilities

• Payroll administration to ensure timely and accurate processing of payroll transactions.
• Process updates for new hires, terminations, transfers, and pay rate changes.
• Prepare and maintain payroll records and reports.
• Ensure compliance with payroll laws and best practices.
• Manage mobility & expatriate payroll and benefits with outsourced vendors.
• Support HR operations on payroll renewals and updates.
• Collaborate with stakeholders to deliver payroll programs.
• Serve as a consultant on payroll and mandatory benefits.
• Facilitate audits by providing records to auditors.
• Identify updates to payroll software and procedures.
• Perform other duties as assigned.

Skills

Payroll processing

Time management

Team player

Verbal communication

Tools

Microsoft Office

Job description

Responsibilities / Tasks

• Payroll Administration Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, internal transfers, and changes to pay rates.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Mobility & Expatriate employee payroll and statutory benefits management Ensuring Outsourcing vendor service levels are met whilst maintaining strong relationships
• Support Hub HR operation team on Payroll related DTP renew and update
• Work closely with all stakeholders to ensure the successful delivery of HR and company programs as it relates to payroll administration
• Server as professional consultant to HRBP or other stakeholders on Payroll, Mandatory benefits topics
• Facilitates audits by providing records and documentation to auditors
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Performs other duties or projects as assigned from global or local

Leave & Attendance Administration

• Ensure all leave applications are monitored and updated into the local leave system.
• Prepare regular & ad-hoc report to stakeholders in timely manner with high accuracy
• Provide Professional support & guide on Time & Attendance inquiries raised by employee and biz
• Regularly validate and clean up abnormal attendance data to ensure data quality
• In-charge of logic /rule setup & implementation in system including but not limited to OT, Schedule, Time off rule based on biz request with vendor support.
• Simplification & User-Experience driven on as-is practice review, constantly organize service review meeting with vendors to ensure SLA met.

Others & Projects

• Participation & surveying best practice on the local Time off & Attendance and Travel policy renew
• Create and Maintain knowledge Pool on Country Policy & Practices tips in share folders for whole HR operation team learning
• Proactively review and continuously improve Payroll related process effectiveness to algin with global strategy, contribution to harmonization and improvement activities.
• Fully engaged with stakeholders on all service escalation and ad-hoc needs from all stakeholders
• Be ambassador on GEA HR operation model, and dig out HR innovation way on HR services from market
• Participate in region well-being activities to enhance HR operation branding

Your Profile / Qualifications

• Administrative writing & proficient in Microsoft Office is a must.
• Processing payroll Experience in SEA is a MUST with minimum experiences of 2 years
• Reporting & organising skills.
• Good time management and team player.
• Good Verbal communication and problem-solving skills
• Demonstrate sound of work ethics.
• Ability to work in fast speed environment and to manager multiple stakeholders & priorities
• Good Project Management skills

GEA is one of the largest suppliers of process technology for the food industry and a wide range of other industries.

The international technology group focuses on process technology and components for sophisticated production processes in various end-user markets.