Administrative Specialist & Office Coordinator

Hong Seng Assembly Sdn Bhd; Seremban; On-site; MYR 28,000 - 45,000; Full time

Job summary

Hong Seng Assembly Sdn Bhd in Seremban, Malaysia, seeks a diligent Administrative Clerk to handle filing, scanning, data entry and document management.

The role supports internal departments, answers calls and emails, coordinates meetings, and assists with purchase orders and office supplies.

Fresh graduates are welcome; the ideal candidate is detail-oriented, can work independently, and communicates clearly.

Qualifications

• At least 1 year of administrative experience.
• Fresh graduates encouraged to apply.
• Proficient in Microsoft Office (Word and Excel).
• Good communication and interpersonal skills.
• Able to work independently, prioritise tasks, and meet deadlines.
• Detail-oriented, organised, responsible and willing to learn.

Responsibilities

• Perform general administrative duties including filing, photocopying, scanning and document management.
• Prepare, update and maintain records, reports and other administrative documents.
• Handle data entry and ensure accuracy of information in the system.
• Answer phone calls, respond to emails, and assist with general enquiries.
• Coordinate meetings, appointments and office schedules when required.
• Assist in preparing purchase requisitions, invoices and other administrative paperwork.
• Monitor and maintain office supplies and stationery inventory.
• Liaise with internal departments and external parties on administrative matters.
• Ensure proper filing and safekeeping of company documents.
• Carry out any other administrative duties assigned by the Head of Department.

Skills

Communication skills

Interpersonal skills

Independent work

Time management

Detail-oriented

Tools

Microsoft Office (Word & Excel)

Job description

Hong Seng Assembly Sdn Bhd in Seremban, Malaysia, seeks a diligent Administrative Clerk to handle filing, scanning, data entry and document management.

The role supports internal departments, answers calls and emails, coordinates meetings, and assists with purchase orders and office supplies.

Fresh graduates are welcome; the ideal candidate is detail-oriented, can work independently, and communicates clearly.