Administrative Specialist I — Office & Data Coordination

Boston Scientific Gruppe; Penang; On-site; MYR 56,000 - 100,000; Full time

Job summary

Boston Scientific Malaysia, Penang seeks an experienced Administrative Assistant to provide routine administrative support to individuals and departments. You will handle meetings, documentation, travel arrangements, and maintain confidentiality while following SOPs.

You should have a Bachelor’s Degree with 5+ years of relevant experience, excellent communication, and strong organizational skills to manage competing priorities in a fast-paced corporate environment.

Qualifications

• Bachelor’s Degree in any related field.
• Minimum 5 years of relevant experience; 5–10 years advantageous.
• Ability to handle sensitive and confidential information.
• Strong time management and organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Performs general administrative duties including photocopying, scheduling meetings, typing, faxing, supplies, travel.
• Serves as a point of contact for customers inside and outside the organization.
• Answers questions related to policies and procedures; directs to resources.
• Coordinates projects/assignments; assembles materials; tracks data; verifies accuracy.
• Makes decisions within guidelines on planning, organizing, and scheduling.
• Creates and types routine documents; ensures grammar and spelling.
• Manages confidential information appropriately.
• Achieve Boston Scientific Quality goals and complete mandatory e-learning.
• Ensure awareness and compliance with SOPs.

Skills

Administrative support

Time management

Communication skills

Confidentiality

Education

Bachelor’s Degree

Job description

Boston Scientific Malaysia, Penang seeks an experienced Administrative Assistant to provide routine administrative support to individuals and departments. You will handle meetings, documentation, travel arrangements, and maintain confidentiality while following SOPs.

You should have a Bachelor’s Degree with 5+ years of relevant experience, excellent communication, and strong organizational skills to manage competing priorities in a fast-paced corporate environment.