Administrative & Programs Coordinator

Jones Lang LaSalle, Inc.; Kulim; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jones Lang LaSalle, Inc. in Bayan Lepas, Malaysia, is seeking an Administrative Officer to provide comprehensive admin, program coordination, and operational support.

The role serves as a central point of contact, coordinating stakeholders, managing schedules, and supporting process improvements across the organization. The candidate should have a Diploma or Degree in Business Administration or related field and at least 3 years of relevant experience, with strong English communication and MS

Qualifications

• Diploma or degree in business administration, office management, or related field.
• Minimum 3 years of relevant experience in administrative support, program coordination, or office management roles.
• Experience in project coordination or project management is an added advantage.

Responsibilities

• Provide day-to-day administrative support, including calendar management, meeting coordination, and document preparation.
• Coordinate logistics for visitors, travel arrangements, venue bookings, and conference room management.
• Maintain program documentation, databases, reports, and filing systems with accuracy and confidentiality.
• Prepare presentations, dashboards, and management reports for various stakeholders.
• Coordinate and monitor program timelines, milestones, action items, and deliverables to ensure on-time completion.
• Organize meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Support planning and execution of employee engagement activities, training sessions, workshops, and corporate events.
• Track project progress and flag potential risks or delays to relevant stakeholders.
• Serve as a central point of contact for cross-functional teams and external partners.
• Manage program communications and ensure stakeholders receive timely, accurate updates.
• Collaborate with internal teams and external vendors to ensure successful program execution.
• Track budgets, invoices, purchase requests, and coordinate vendor management activities.
• Assist with expense tracking and financial reconciliation where applicable.
• Ensure compliance with company policies, procurement procedures, and documentation requirements.
• Identify opportunities to improve administrative processes and enhance operational efficiency.
• Recommend and implement best practices for workflow optimization.

Skills

Communication skills

Organizational skills

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

SharePoint

Project management tools

Job description

Jones Lang LaSalle, Inc. in Bayan Lepas, Malaysia, is seeking an Administrative Officer to provide comprehensive admin, program coordination, and operational support.

The role serves as a central point of contact, coordinating stakeholders, managing schedules, and supporting process improvements across the organization. The candidate should have a Diploma or Degree in Business Administration or related field and at least 3 years of relevant experience, with strong English communication and MS