Administrative Professional Manager

Glodon Company Limited; Selangor; On-site; MYR 60,000 - 120,000; Full time

Job summary

Glodon Company Limited in Malaysia seeks an Enterprise Administrative BP to lead end-to-end setup and ongoing optimization of the overseas administrative system, including SOPs for leasing, renovations, risk control for seals, contracts, licenses, and daily operations.

You will coordinate work permits, visa support, travel logistics, vendor management, and HR lifecycle partnerships, while ensuring compliance, cost control, and a holistic employee experience.

Qualifications

• Bachelor's degree or above in Administration or related fields.
• Ability to communicate fluently in Chinese with IT colleagues and English with local vendors and employees.
• 2–4 years of hands-on enterprise administrative experience.
• Experience supporting overseas branches of multinational companies is preferred.

Responsibilities

• Lead the end-to-end setup and optimization of overseas administrative systems.
• Formulate overseas SOPs for leasing, renovations, relocation, contracts and licenses.
• Manage overseas administrative budgets and collaborate with finance for cost control.
• Apply for work permits and dependent passes for expatriates and coordinate visa support.
• Coordinate full-cycle administrative support for overseas travel and housing.
• Liaise with local service providers and vendors for cost-effective solutions.
• Partner with HR to support the employee lifecycle and develop local living guides.

Skills

Chinese communication

English communication

Cross-cultural communication

Education

Bachelor's degree or above

Administration

Job description

Lead the end-to-end setup and continuous optimization of the administrative management system for overseas subsidiaries

Formulate and implement overseas administrative SOPs covering office leasing, renovation and relocation, risk control management for company seals, contracts and business licenses, and day-to-day administrative operations

Manage the overseas administrative expense budget for premises and daily operating costs, and collaborate with the finance team on cost control and annual planning

Apply for work permits (EP/PVP) and dependent passes for expatriates; coordinate full-cycle administrative support for overseas business trips, including business visas, accommodation, air tickets, local transportation, insurance and emergency support

Liaise with local overseas service providers and travel platforms to develop cost-effective travel solutions

Handle overseas emergencies (medical, security, etc.) and coordinate emergency resources

Partner with HR to deliver a holistic employee experience throughout the employment lifecycle: onboarding, active employment, milestone/holiday events, offboarding

Develop and maintain the Local Living Guide and employee handbook to lower the onboarding barrier for expatriates

Drive employee welfare initiatives, holiday activities, team building and cross-cultural communication

Collaborate on compliance matters including overseas company incorporation, annual audits, changes and deregistration, and assist in building and maintaining a pool of local overseas vendors

About you

Bachelor's degree or above; majors in Administration or related fields are preferred

Able to communicate fluently in Chinese with IT colleagues at the China headquarters, accurately understand and implement corporate administrative standards and strategies from headquarters

Able to communicate smoothly in English with local overseas vendors and foreign employees, with the capability to draft administrative operation and maintenance documentation

2-4 years of hands-on experience as an Enterprise Administrative BP

Prior on-site administrative support experience for overseas branches of multinational companies or Chinese enterprises going global is preferred