Administrative & Procurement Coordinator

Elite Controls Sdn. Bhd.; Johor Bahru; On-site; MYR 42,000 - 65,000; Full time

Benefits offered by this job

Travel allowance

Parking allowance

Handphone allowance

Medical insurance

Performance bonuses

Job summary

Elite Controls Sdn. Bhd. in Johor Bahru is seeking an organised Administrative Executive to support our Bandar Indahpura, Kulai office. You will manage vendor coordination, invoicing, PO issuance, and general office operations.

The role requires 2–3 years in office administration, strong English and Bahasa Malaysia, and proficiency with Google Workspace or Microsoft 365. Mandarin is a plus. We offer allowances, medical insurance, and performance bonuses.

Qualifications

• 2–3 years of experience in office administration, operations support, procurement, or logistics coordination.
• Strong written and spoken English and Bahasa Malaysia; Mandarin is an added advantage.
• Proficient with cloud platforms (Google Workspace / Microsoft 365).

Responsibilities

• Coordinate with outsourced corporate secretary and accounting firms for monthly handoffs.
• Draft, issue, log, and track Purchase Orders.
• Prepare and dispatch invoices, monitor payments, and follow up on outstanding balances.
• Perform three-way matching before payment approval.
• Coordinate RFQs, evaluate quotes, and maintain supplier contacts.
• Track shipments and coordinate delivery timelines with suppliers and site staff.
• Oversee office supplies, inventory, and vendor service agreements.
• Assist with executive scheduling, travel itineraries, mail distribution, and visitor reception.

Skills

Attention to detail

Communication

Problem solving

Tools

Google Workspace

Microsoft 365

Job description

Elite Controls Sdn. Bhd. in Johor Bahru is seeking an organised Administrative Executive to support our Bandar Indahpura, Kulai office. You will manage vendor coordination, invoicing, PO issuance, and general office operations.

The role requires 2–3 years in office administration, strong English and Bahasa Malaysia, and proficiency with Google Workspace or Microsoft 365. Mandarin is a plus. We offer allowances, medical insurance, and performance bonuses.