Administrative Operations Specialist

KCJ Engineering

Selangor

On-site

MYR 30,000 - 48,000

Full time

3 days ago

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Job summary

KCJ Engineering is seeking an organized administrative assistant to support daily operations in Malaysia. The role involves document preparation, data entry, filing, and maintaining records for the company and its projects.

The ideal candidate holds a related bachelor's degree and is proficient with MS Office (Word, Excel, PowerPoint). Fresh graduates are encouraged to apply, with a focus on confidentiality and multitasking in a busy environment.

Qualifications

Bachelor's Degree in Business Administration, Management, Human Resource, Office Management, or related field.
Fresh graduates or candidates under the Protégé Programme are encouraged to apply.
Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
Good organisational and time management skills.
Good communication and interpersonal skills.
Detail-oriented, responsible, and able to manage multiple tasks.
Able to maintain confidentiality of company and employee information.

Responsibilities

Assist in daily administrative operations and ensure smooth office activities.
Handle document preparation, filing, data entry, and record management.
Maintain and update company, employee, and administrative records.
Assist in preparing letters, memos, reports, forms, and other official documents.
Coordinate incoming and outgoing correspondence, emails, and administrative matters.
Assist in arranging meetings, preparing meeting materials, and maintaining meeting records.
Manage office supplies, stationery, equipment, and administrative inventories.
Coordinate with internal departments, clients, vendors, and external parties when required.
Ensure proper filing and documentation of project and company records.
Perform other administrative duties assigned by the management or supervisor.