Administrative Operations Officer — Store Ops & Reporting

Parkson; Kapar; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Career Growth

Training Opportunities

Staff Purchase Discount

Health Insurance

Job summary

Parkson in Malaysia is seeking an Administrative Operations Officer to support the GM/AGM of Operations & Property by handling administrative tasks, documentation, and reporting. The role coordinates daily activities across all Parkson outlets and involves preparing monthly reports and maintaining records.

The ideal candidate has a Diploma in Business Administration and familiarity with Microsoft Excel and Word.

Qualifications

• Diploma in Business Administration or related field.
• Fresh graduates encouraged to apply.
• Candidates with 1–3 years administrative or operations experience have an advantage.
• Experience coordinating with multiple stakeholders or retail outlets is an advantage.
• Experience preparing reports and handling documentation is preferred.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Good organisational, communication and time management skills.

Responsibilities

• Monitor and follow up on daily Cash360 lodgement submissions from all Parkson outlets to ensure timely reporting.
• Maintain and manage operational documentation in compliance with company policies and LHDN requirements.
• Coordinate approval processes for operational documents, including claims, invoices, contracts, and NTPOs.
• Prepare and maintain monthly operational reports, including P&L statements and Net Trading Square Footage reports.
• Provide administrative support for Store Operations, including stationery procurement, maintaining store contact records, and coordinating courier correspondence.
• Prepare monthly Store Manager duty rosters and support operational planning activities.
• Coordinate procurement and distribution of in-store music materials, including Purchase Orders.
• Organise and coordinate virtual meetings and other administrative activities to support smooth business operations.
• Perform other duties assigned by the management.

Skills

Organisational skills

Communication skills

Time management

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

Job description

Parkson in Malaysia is seeking an Administrative Operations Officer to support the GM/AGM of Operations & Property by handling administrative tasks, documentation, and reporting. The role coordinates daily activities across all Parkson outlets and involves preparing monthly reports and maintaining records.

The ideal candidate has a Diploma in Business Administration and familiarity with Microsoft Excel and Word.