Administrative & Office Operations Specialist

H A S ENERGY INDUSTRIAL (M) SDN BHD; Kajang; On-site; MYR 28,000 - 39,000; Full time

Job summary

H A S ENERGY INDUSTRIAL (M) SDN BHD in Balakong, Selangor seeks an organized administrative professional to support daily office operations, manage supplies, and prepare refreshments for meetings with clients and vendors.

Responsibilities include handling correspondence, liaising with clients and internal teams for documentation, data entry in SQL Accounting, and generating invoices, purchase orders, and credit/debit notes.

Qualifications

• Candidate must possess at least a SPM/Higher Secondary/STPM/'A' Level/Pre-U, and in any field.
• Minimum 2 years of experience in an administrative or office management role.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• High level of confidentiality and integrity in handling sensitive information.
• Attention to detail and a commitment to accuracy.
• Flexible and adaptable to changing priorities and demands.
• Proactive problem-solving skills and the ability to work independently.
• Proficient in using software such as SQL server and Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Responsible for daily routine of administrative tasks and maintain smooth running of the office.
• Organize and maintaining office supplies and equipment.
• Prepare refreshments for meetings with clients/vendors.
• Deal with incoming and outgoing correspondence, emails and calls.
• Liaise with client and internal for documentation and communication.
• Finance and account related data entry with SQL Accounting.
• Liaise with clients and suppliers to issue or generate sales and purchase invoices, purchase order, credit and debit note and etc.
• Handle for documents filing including scan, photocopy and data entry.
• Receive and dispatch documents and deliveries.
• Application and renewal process of the office licenses.
• Perform ad-hoc tasks assigned by superior from time to time.

Skills

Organizational skills

Time management

Communication

Confidentiality

Attention to detail

Problem-solving

Independent working

SQL Server

Microsoft Office

Education

SPM/Higher Secondary/STPM/'A' Level/Pre-U

Tools

SQL Server

Microsoft Office

Job description

H A S ENERGY INDUSTRIAL (M) SDN BHD in Balakong, Selangor seeks an organized administrative professional to support daily office operations, manage supplies, and prepare refreshments for meetings with clients and vendors.

Responsibilities include handling correspondence, liaising with clients and internal teams for documentation, data entry in SQL Accounting, and generating invoices, purchase orders, and credit/debit notes.