Administrative Intern: Office Ops & Coordination

Novomedik Sdn Bhd; Selangor; On-site; MYR 17,000 - 25,000; Full time

Benefits offered by this job

Parking Provided

Claimable Toll & Mileage

Outstation Allowance

EPF + SOCSO provided

Job summary

Jora Malaysia is offering an internship contract position responsible for coordinating office-related services, maintaining office upkeep, and providing administrative support to ensure efficient operations.

The role includes coordinating bookings for cleaners and maintenance, travel and hotel arrangements, ordering office and marketing materials, liaising with couriers, handling invoices, and using MS Outlook, Word, Excel and SQL software to keep records accurate.

Qualifications

• Computer literate and well versed in Microsoft Office.
• Team player, result-oriented with a positive work attitude.
• Strong attention to detail and organizational skills.
• Preferred candidate with immediate availability or start work.

Responsibilities

• Coordinate and arrange bookings for office-related services, including cleaners, maintenance services, flights, and hotel accommodations.
• Maintain overall office upkeep to ensure a clean, organized, and efficient working environment.
• Manage the ordering of office and marketing materials such as name cards, magazines, brochures, and stickers.
• Liaise with courier service providers to arrange deliveries of documents to external parties.
• Check utilities bills, maintain records, and documentation.
• Prepare, issue, file, and maintain proper records of invoices in a timely and accurate manner.
• Assist in checking and maintaining records with the company's in-house agents.
• Assist in preparing the customer Statement of Account on a monthly basis as guided.
• Effectively use computer software, including Microsoft Outlook, Word, Excel, and SQL Software.

Skills

Team player

Result-oriented

Attention to detail

Organizational skills

Immediate availability

Tools

Microsoft Outlook

Word

Excel

SQL Software

Job description

Jora Malaysia is offering an internship contract position responsible for coordinating office-related services, maintaining office upkeep, and providing administrative support to ensure efficient operations.

The role includes coordinating bookings for cleaners and maintenance, travel and hotel arrangements, ordering office and marketing materials, liaising with couriers, handling invoices, and using MS Outlook, Word, Excel and SQL software to keep records accurate.