Administrative Executive

Cause Effect Digital; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Cause Effect Digital is seeking a capable administrator to own its cross-company admin tasks in Malaysia. The role involves handling banking, invoicing, and statutory duties, with direct liaison to banks and company secretaries.

You will coordinate across multiple entities and support management visibility across the group. The ideal candidate has 5+ years of SME admin experience, solid English and Malay writing skills, and proficiency with Microsoft Office or Google Workspace.

Qualifications

• Diploma in Business Administration, Accounting or a related field.
• At least 5 years admin experience, preferably in SME or group with multiple companies.
• Experience dealing directly with banks and company secretaries, not just passing documents.

Responsibilities

• Handle banking and invoicing tasks: issue invoices, quotes, and payment vouchers; draft bank letters; follow up until matters are closed; maintain banking records.
• Manage company secretary and statutory tasks: liaise on resolutions, annual returns, and corporate documents; track copies and profiles; handle EPF/SOCSO/LHDN submissions; monitor renewals.
• Oversee accounts and general admin: process supplier invoices and staff claims; chase outstanding payments; maintain records for accountants and auditors; manage staff records and office supplies.
• Manage general office administration: handle correspondence and filing across companies; support management requests; interact with company secretary and audits.

Skills

Bank liaison

Record keeping

Office administration

Multi-entity coordination

Education

Diploma in Business Administration/Accounting or related

Tools

Microsoft Office

Google Workspace

Job description

We are a Malaysia based group with businesses across a few industries. As the group has grown, our administration has spread across several companies, and we are looking for one capable person to take real ownership of it.

This is a hands on role for someone who has been the main admin person in an SME, is comfortable dealing with banks and company secretaries directly, can key into accounting software, and does not need to be reminded to follow up. You will work closely with management and get visibility across all the companies in the group.

What you will do:

Banking and invoicing

• Prepare and issue invoices, quotations and payment vouchers
• Draft letters and applications to banks, for example account opening, signatory changes and facility documents
• Follow up with the bank until matters are closed
• Prepare payment listings and keep banking records properly filed

Company secretary and statutory

• Liaise with our company secretary on resolutions, annual returns and corporate documents
• Request and keep track of certified true copies and company profiles
• Handle EPF, SOCSO and LHDN submissions
• Monitor and support renewals such as business licenses and insurance

Accounts and office admin

• Process supplier invoices, staff claims and petty cash
• Follow up on outstanding payments and supplier statements
• Keep proper records and filing for the accountant, auditor and tax agent
• Maintain staff records and general correspondence
• Handle office supplies, vendors and day to day office matters

General office administration

• Handle correspondence, filing and coordination across the companies
• Support day to day office matters and management requests
• Have worked directly with a company secretary before
• Have supported an external audit or tax filing
• Have handled admin across multiple entities at the same time

What we are looking for:

• -Diploma in Business Administration, Accounting or a related field
• -At least 5 years of admin experience, preferably in an SME or a group with more than one company
• -Experience dealing with banks and company secretaries directly, not just passing documents along
• -Familiar with EPF, SOCSO and LHDN portals
• -Good written English, Mandarin and Bahasa Malaysia, enough to draft a proper formal letter
• -Comfortable with Microsoft Office or Google Workspace
• -Organized and able to keep track of several companies without things falling through the cracks
• -Independent, reliable and discreet with confidential information