Administrative Executive

J&T DISTRIBUTION SOLUTION SDN. BHD.; Klang City; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Sports (e.g. Gym)

Birthday event

Teambuilding

Paternity leave

Job summary

J&T DISTRIBUTION SOLUTION SDN. BHD. is seeking an Administration Executive to handle day-to-day office support and plan monthly material requirements, delivery schedules, and stock checks.

You will maintain asset records, assist in invoice processing and payments, manage filing systems, and support HR administration and company events. The role requires strong English and Bahasa Malaysia, a diploma or degree in business administration, and at least 3 years of relevant experience.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration or related field
• Minimum 3 years of administrative or office support experience
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good organizational and time management skills
• Strong attention to detail and accuracy
• Good communication skills in English and Bahasa Malaysia (Mandarin is an added advantage)
• Ability to multitask and work independently

Responsibilities

• Handle day-to-day administrative and office support tasks.
• Plan and confirm monthly material requirements, delivery schedules, and stock availability.
• Monitor material inventory levels, conduct stock checks, and arrange urgent purchases when shortages occur.
• Maintain accurate stock cards and update material inbound and outbound records on a weekly basis.
• Register newly purchased fixed assets, apply FA codes, and complete inspection and acceptance procedures.
• Maintain asset records and stock cards by department.
• Manage the procurement of stationery and cleaning supplies.
• Assist in invoice processing, payment tracking, and basic administrative finance tasks.
• Maintain proper filing systems (physical and digital).
• Ensure office facilities, equipment, and common areas are well maintained.
• Support HR administration such as monitor and track daily attendance of outsourced / subcontracted workers.
• Support company events, audits, and internal coordination when required.
• Perform any other ad-hoc administrative duties assigned by management.

Skills

Organizational skills

Time management

Attention to detail

Multitasking

Communication skills

Education

Diploma or Bachelor’s Degree in Business Administration

Tools

Microsoft Office

Job description

Handle day-to-day administrative and office support tasks.

Plan and confirm monthly material requirements, delivery schedules, and stock availability.

Monitor material inventory levels, conduct stock checks, and arrange urgent purchases when shortages occur.

Maintain accurate stock cards and update material inbound and outbound records on a weekly basis.

Register newly purchased fixed assets, apply FA codes, and complete inspection and acceptance procedures.

Maintain asset records and stock cards by department.

Manage the procurement of stationery and cleaning supplies.

Assist in invoice processing, payment tracking, and basic administrative finance tasks.

Maintain proper filing systems (physical and digital).

Ensure office facilities, equipment, and common areas are well maintained.

Support HR administration such as monitor and track daily attendance of outsourced / subcontracted workers.

Support company events, audits, and internal coordination when required.

Perform any other ad-hoc administrative duties assigned by management.

Requirements:

Diploma or Bachelor’s Degree in Business Administration or related field

Minimum 3 years of administrative or office support experience

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Good organizational and time management skills

Strong attention to detail and accuracy

Good communication skills in English and Bahasa Malaysia (Mandarin is an added advantage)

Ability to multitask and work independently

Logistics, Freight & Delivery Services More than 10,000 employees

J&T Express is a global logistics provider with strong presence in Southeast Asia and China, the world’s fastest-growing market. Founded in 2015, J&T Express' network spans thirteen countries, including Indonesia, Vietnam, Malaysia, the Philippines, Thailand, Cambodia, Singapore, China, Saudi Arabia, the UAE, Mexico, Brazil and Egypt.

Adhering to its "customer-oriented and efficiency-based" mission, J&T Express is committed to providing customers with integrated logistics solutions through intelligent infrastructure and digital logistics network, as part of its global strategy to connect the world with greater efficiency and bring logistical benefits to all.

J&T Express is a global logistics provider with strong presence in Southeast Asia and China, the world’s fastest-growing market. Founded in 2015, J&T Express' network spans thirteen countries, including Indonesia, Vietnam, Malaysia, the Philippines, Thailand, Cambodia, Singapore, China, Saudi Arabia, the UAE, Mexico, Brazil and Egypt.

Adhering to its "customer-oriented and efficiency-based" mission, J&T Express is committed to providing customers with integrated logistics solutions through intelligent infrastructure and digital logistics network, as part of its global strategy to connect the world with greater efficiency and bring logistical benefits to all.

Perks and benefits

• Medical
• Miscellaneous allowance
• Sports (e.g. Gym)
• Birthday event
• Teambuilding
• Paternity leave

Registration No. 202001010583 (1366903-V)

What can I earn as an Administration Executive