Administrative & Customer Support Specialist

KAILI AIRCON TRADING SDN. BHD.; Skudai; On-site; MYR 28,000 - 39,000; Full time

Job summary

KAILI AIRCON TRADING SDN. BHD. in Malaysia is seeking a responsible Admin to support daily office operations, ensuring efficient administration and precise record-keeping.

You will manage documents, handle data entry, quotations, invoices, and coordinate with customers, suppliers, and internal teams. Proficiency in Microsoft Office is essential; knowledge of AutoCount is a plus. The role requires good organisational skills, the ability to work independently, and a proactive attitude to maintain

Qualifications

• Prior experience in administration or related role.
• Proficient in MS Office (Word, Excel, Outlook).
• Basic knowledge of AutoCount is an advantage.
• Fast learner and able to work independently.
• Strong communication and follow-up skills.

Responsibilities

• Manage daily administrative and clerical activities.
• Prepare, organise and maintain documents and filing systems.
• Data entry, documentation and office coordination.
• Handle quotations, invoices, purchase orders, and sales orders.
• Coordinate with customers, suppliers and internal departments.
• Handle correspondence and emails.
• Support management with ad-hoc administrative tasks.
• Ensure accuracy and upkeep of records.

Skills

Organisational skills

Time-management

Independent working

Communication skills

Tools

Microsoft Office

AutoCount

Job description

KAILI AIRCON TRADING SDN. BHD. in Malaysia is seeking a responsible Admin to support daily office operations, ensuring efficient administration and precise record-keeping.

You will manage documents, handle data entry, quotations, invoices, and coordinate with customers, suppliers, and internal teams. Proficiency in Microsoft Office is essential; knowledge of AutoCount is a plus. The role requires good organisational skills, the ability to work independently, and a proactive attitude to maintain