Administrative cum Operations Assistant

EIGHTIIN FASHION SDN. BHD.; Kuala Lumpur; On-site; MYR 31,000 - 50,000; Full time

Benefits offered by this job

Competitive salary increment

Performance bonus

Full statutory benefits

Job summary

Eightiin Fashion Sdn. Bhd. in Kuala Lumpur seeks an Admin cum Operations Assistant to support daily office functions and streamline operations. You will manage office organisation, correspondence, records, and travel logistics while contributing to process improvements.

The role requires 1–3 years of administrative or operational experience, a diploma or bachelor’s degree, and strong organizational and communication skills; Mandarin ability is a plus. On-site role with competitive benefits.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, Operations, or a related field.
• 1 to 3 years of proven experience in an administrative, clerical, or operational role; fresh graduates welcomed.
• Strong organizational and communication skills; ability to handle confidential information.

Responsibilities

• Oversee daily office operations, ensure a clean, organized, well‑stocked working environment.
• Serve as primary contact for calls, emails, and visitors and route to the appropriate departments.
• Maintain digital and physical filing systems, draft correspondence, update policies, and manage confidential files.
• Schedule meetings, book rooms, prepare agendas, take minutes, and arrange travel logistics when needed.
• Assist in implementing operational workflows, SOPs, and administrative policies.
• Liaise with vendors and service providers to negotiate quotes, track deliveries, and manage facilities upkeep.
• Compile reports, track metrics, maintain inventory logs, and input data into company systems.
• Collaborate with HR, Finance, and Project teams on onboarding logistics, invoicing, expense reports, and events.

Skills

Organizational skills

Multi-tasking

Communication skills

Detail-oriented

Mandarin language

Education

Diploma or Bachelor's degree in Business Administration/Management/Operations

Tools

Microsoft Office Suite

Google Workspace

Job description

We are looking for a reliable, detail-oriented, and proactive Admin cum Operations Assistant to support our day‑to‑day office functions and streamline business operations. In this dual role, you will keep our workplace organized, handle essential administrative duties, and assist with operational workflows to ensure efficiency, productivity, and a smooth daily experience for our team and clients.

Key Responsibilities:

1. Administrative Support

Office Management: Oversee daily office operations, ensuring a clean, organized, and fully stocked working environment (managing stationery, pantry supplies, and office equipment).

Correspondence & Communication: Serve as a primary point of contact for incoming calls, emails, and visitors, routing them to the appropriate departments or personnel.

Document & Record Management: Maintain digital and physical filing systems, draft correspondence, update company policies, and manage confidential files.

Travel & Meeting Coordination: Schedule internal/external meetings, book boardrooms, prepare agendas, take minutes, and arrange business travel logistics (flights, accommodations, transport) when needed.

2. Operations Support

Process Coordination: Assist in implementing and improving operational workflows, standard operating procedures (SOPs), and administrative policies.

Vendor & Inventory Management: Liaise with external vendors, service providers, and contractors (e.g., IT support, cleaning services, maintenance) to negotiate quotes, track deliveries, and manage facilities upkeep.

Data Entry & Reporting: Compile reports, track operational metrics, maintain inventory logs, and input data accurately into company databases or ERP systems.

Cross-Departmental Collaboration: Work closely with HR, Finance, and Project teams to assist with onboarding logistics, invoice tracking, expense reports, and event planning.

Requirements:

Education: Diploma or Bachelor’s degree in Business Administration, Management, Operations, or a related field.

Experience: 1 to 3 years of proven experience in an administrative, clerical, or operational role. Fresh graduates with strong organizational skills and internship experience are welcome to apply.

Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.

Exceptional organizational, multi-tasking, and time-management abilities.

Strong written and verbal communication skills.

High attention to detail and problem-solving mindset.

Able to speak Mandarin.

Eightiin Fashion is a contemporary Malaysian brand redefining local style through a blend of "classic" and "trendy" elements. Operating in premier hub like LaLaport BBCC Mall, we create minimalist, high-quality designs that empower the modern individual.

Why Join Us?

• Growth: Join a scaling SME at the forefront of the retail industry.
• Culture: A "Young & Fashionable" team environment that values creativity.
• Rewards: Competitive salary increment, performance bonus, and full statutory benefits.

We are looking for passionate individuals to help us become the region’s leading fashion brand. Embrace your journey with Eightiin.

Eightiin Fashion is a contemporary Malaysian brand redefining local style through a blend of "classic" and "trendy" elements. Operating in premier hub like LaLaport BBCC Mall, we create minimalist, high-quality designs that empower the modern individual.

Why Join Us?

• Growth: Join a scaling SME at the forefront of the retail industry.
• Culture: A "Young & Fashionable" team environment that values creativity.
• Rewards: Competitive salary increment, performance bonus, and full statutory benefits.

We are looking for passionate individuals to help us become the region’s leading fashion brand. Embrace your journey with Eightiin.

What can I earn as an Operations Assistant