Administrative & Corporate Support Specialist

Veritas Design Group; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Veritas Design Group in Kuala Lumpur is seeking an organized administrative professional to provide comprehensive support to the department and management. You will manage records, coordinate meetings and travel, handle communications, prepare reports and presentations, and ensure filing aligns with policy.

You will liaise with internal teams, vendors, clients, and government agencies, monitor supplies, assist events, and uphold confidentiality while complying with quality systems.

Responsibilities

• Provide administrative and operational support to the department and management.
• Prepare, organize, and maintain company records, documents, and correspondence.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Handle incoming calls, emails, and enquiries in a professional and timely manner.
• Assist in preparing reports, presentations, and other business documents.
• Monitor office supplies and coordinate procurement of administrative resources.
• Liaise with internal departments, external vendors, clients, and government agencies as required.
• Ensure proper filing and record management in accordance with company policies.
• Support the coordination of company events, training programmes, and corporate activities.
• Maintain confidentiality of company information and documents.
• Ensure compliance with company policies, procedures, and quality management system.
• Perform any other duties assigned by the Management.
• Coordinate administrative matters with internal and external parties.
• Prepare and maintain administrative records and documentation.
• Request office supplies and administrative resources within the approved budget or assigned authority.
• Recommend improvements to administrative processes and office operations.

Job description

Veritas Design Group in Kuala Lumpur is seeking an organized administrative professional to provide comprehensive support to the department and management. You will manage records, coordinate meetings and travel, handle communications, prepare reports and presentations, and ensure filing aligns with policy.

You will liaise with internal teams, vendors, clients, and government agencies, monitor supplies, assist events, and uphold confidentiality while complying with quality systems.