SUPV I BUSINESS SUPPORT

TE Connectivity; Seberang Perai; On-site; MYR 48,000 - 72,000; Full time

Job summary

TE Connectivity Ltd. is seeking an experienced Administrative Specialist in Malaysia to support major administrative activities and ensure organizational goals are met while upholding best practices.

The role involves cross-functional collaboration, policy development, and managing the administrative team and budget, with responsibilities spanning records management, purchasing workflows in SAP & Snow, and facilities coordination.

Qualifications

• More than 6 years of related work experience.
• Experience in developing and updating administrative policies and procedures.
• Experience with facility issuance of Purchase requests and vendor coordination.

Responsibilities

• Maintain rapport with stakeholders and update administrative policies and guidelines to guide employee actions.
• Collaborate cross-functionally to align administrative processes with corporate strategies and goals.
• Evaluate existing administrative systems and processes, implement improvements, and document best practices.
• Provide support and guidance on major administrative activities; manage the administrative team and budget.
• Document filing and records management.
• Prepare and support purchase requests (Raise PR) in SAP & Snow system; follow up on purchase orders.
• Prepare and follow up of Goods Receipts to warehouse for invoice and payment processing.
• Coordinate meeting room bookings, visitor management, and office supplies.

Skills

Stakeholder rapport

Policy development

Cross-functional collaboration

Budget management

Records management

Purchase orders

Tools

SAP

Snow system

Job description

At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.

Job Description

Job Overview

Engages with development and mentorship in major administrative procedures and activities and ensures organizational goals are achieved while upholding the best practices.

Job Requirements

• Maintaining rapport with key stakeholders and providing suggestions in developing and updating administrative policies, procedures, and guidelines to guide employee actions.


• Collaborating cross-functionally to understand their needs and interdependencies and aligning administrative processes with corporate strategies and goals.


• Evaluating existing administrative systems and processes, making necessary improvements, and developing best practices documentation.


• Providing support and guidance on major administrative activities and procedures; managing the administrative team and associated budget.


• Document filing and records management


• Preparation and Support of overall facility issuance of Purchase request (Raise PR) in SAP & Snow system


• Follow up on issuance of Purchase Orders


• Preparation and follow up of Good Receive (GR) to warehouse for invoice and payment processing


• Meeting room bookings


• Visitor management


• Coordination of office supplies and stationery


• General office coordination and support

Security perspective

Administrative support can include:

• Managing employee and contractor access requests.


• Processing access card issuance, replacement, and termination.


• Maintaining security records and documentation.


• Coordinating visitor registration and access approvals.


• Scheduling security training and awareness programs.


• Tracking incident reports and corrective actions.


• Supporting security audits and compliance documentation.


• Managing security-related correspondence and reports.


• Coordinating with vendors for security systems and services.


• Maintaining databases for badges, keys, and access permissions.

What your background should look like,

• Typically requires more than 6 years or more of related work experience field or equivalent.

Competencies

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork

Job Locations

Job Country: Malaysia

Travel Required: Less than 10%

Requisition ID: 155340

Workplace Type: Onsite

External Careers Page: Administrative Support