Administrative Assistant - Trusted Office Support

Bureau Veritas (M) Sdn Bhd; Malacca City; On-site; MYR 20,000 - 27,000; Full time

Job summary

Bureau Veritas Malaysia is seeking an Administration Officer to support survey operations and general office duties. The role requires handling clerical tasks, invoicing, and coordinating with surveyors to meet customer requirements.

Ideal candidates will have 1–2 years of experience, a minimum SPM qualification, and strong communication skills. The position involves interacting with customers and maintaining records in a fast-paced environment.

Qualifications

• Must have at least SPM or equivalent.
• 1–2 years of working experience.
• Able to work independently with minimal supervision.
• Proficient in handling office equipment including phones and printers.
• Good interpersonal, communication and documentation skills.

Responsibilities

• Generate survey reports based on surveyor’s findings.
• Perform clerical tasks (filing, printing, photocopying, scanning, emailing, posting).
• Liaise with surveyors to ensure customers’ requirements are met.
• Prepare invoices and related documents/reports where applicable.
• Maintain good rapport with customers and uphold the company’s dignity.
• Assist Surveyors, Operations staff, and updating customers as needed.
• Respond to customer inquiries promptly and professionally.

Skills

Administration

Data entry

Customer service

Office equipment

Documentation

Education

SPM or equivalent

Tools

MS Office

Job description

Bureau Veritas Malaysia is seeking an Administration Officer to support survey operations and general office duties. The role requires handling clerical tasks, invoicing, and coordinating with surveyors to meet customer requirements.

Ideal candidates will have 1–2 years of experience, a minimum SPM qualification, and strong communication skills. The position involves interacting with customers and maintaining records in a fast-paced environment.