Administrative Coordinator - Office and Data Support

TINY BUTTON DESIGN FASHION Sdn Bhd; Seberang Perai; On-site; MYR 28,000 - 42,000; Full time

Job summary

TINY BUTTON DESIGN FASHION SDN. BHD. is seeking an Admin Clerk to support daily office operations in Central Seberang Perai, Penang. You will handle filing, correspondence, data entry and general administrative tasks to keep the business moving smoothly.

The ideal candidate has a high school diploma or equivalent, strong organisational and time-management skills, and proficiency in Microsoft Office. English fluency is essential, with Malay knowledge considered advantageous.

Qualifications

• High school diploma or equivalent qualification; further administrative training or certification is advantageous
• Proven experience in an administrative or clerical role within a professional environment
• Strong organisational and time-management skills with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook
• Excellent written and verbal communication skills in English; Malay language skills are beneficial
• Attention to detail and accuracy in all administrative tasks
• Reliable, punctual and professional approach to work
• Ability to work independently whilst being a supportive team member
• Strong customer service orientation when dealing with internal and external stakeholders
• Experience in the fashion or design industry is preferred but not essential

Responsibilities

• Managing and maintaining filing systems, both physical and digital, ensuring all documents are properly organised and easily retrievable
• Handling incoming and outgoing correspondence, including emails, letters and packages
• Providing general administrative support to various departments within the organisation
• Scheduling meetings, managing calendars and coordinating office activities
• Preparing and processing administrative documents, including forms, reports and spreadsheets
• Assisting with data entry tasks and maintaining accurate records in company databases
• Managing office supplies and inventory, placing orders as required
• Supporting the coordination of events, meetings and company functions
• Answering phones and directing calls to appropriate personnel
• Performing general clerical duties including copying, scanning and filing
• Assisting with administrative projects as assigned by management

Skills

Organisational skills

Time-management

Communication in English

Malay language beneficial

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

TINY BUTTON DESIGN FASHION SDN. BHD. is seeking an Admin Clerk to support daily office operations in Central Seberang Perai, Penang. You will handle filing, correspondence, data entry and general administrative tasks to keep the business moving smoothly.

The ideal candidate has a high school diploma or equivalent, strong organisational and time-management skills, and proficiency in Microsoft Office. English fluency is essential, with Malay knowledge considered advantageous.