Administrative Coordinator: Docs, Claims & Office Ops

Progressive Safety Equipment Sdn Bhd; Chukai; On-site; MYR 28,000 - 39,000; Full time

Job summary

Progressive Safety Equipment Sdn. Bhd. is a company which specializes in providing safety equipment. We are dedicated in providing our clients with highest quality of products and services available.

Progressive Safety Equipment Sdn. Bhd. seeks an Administration Clerk to support daily office operations in Malaysia. The role includes filing, correspondence, HR tasks, and claims processing for shutdown projects, with a Diploma in Business Admin and 1 year of experience preferred.

Qualifications

• Diploma or equivalent in Business Administration or related field.
• Minimum 1 year of experience in administration or similar role.
• Proficient in Microsoft Office, especially Word and Excel.
• Good communication and organizational skills.
• Able to work independently and as part of a team.
• Detail-oriented and able to manage multiple tasks.
• Good command of Bahasa Malaysia and English.
• Experience handling claims and expense documentation is an advantage.
• Possess a valid driving licence (D/DA) is an advantage.

Responsibilities

• Handle daily administrative tasks and office operations.
• Prepare, organize, and maintain company documents and filing systems.
• Manage incoming and outgoing emails, calls, and correspondence.
• Prepare reports, letters, and other official documents.
• Manage manpower documentation and register manpower details in relevant systems for shutdown projects.
• Assist with attendance, leave records, and other HR-related tasks.
• Handle petty cash, receipts, and payment documentation.
• Manage and process claims, including AMEX, credit card, hotel, and other business-related expenses.
• Collect, verify, organize, and maintain receipts and supporting documents for claims and reimbursements.
• Ensure all claims are properly recorded and submitted with complete supporting documents.
• Coordinate hotel bookings and other work-related arrangements when required.
• Liaise with clients, suppliers, and internal departments.
• Perform other administrative duties as assigned.

Skills

Communication skills

Organizational skills

Teamwork

Detail-oriented

Education

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Progressive Safety Equipment Sdn. Bhd. is a company which specializes in providing safety equipment. We are dedicated in providing our clients with highest quality of products and services available.

Progressive Safety Equipment Sdn. Bhd. seeks an Administration Clerk to support daily office operations in Malaysia. The role includes filing, correspondence, HR tasks, and claims processing for shutdown projects, with a Diploma in Business Admin and 1 year of experience preferred.