Administrative Assistant: Reports, Invoicing & Data Tracking

CASTCONSULT SDN. BHD.; Kulai; On-site; MYR 28,000 - 42,000; Full time

Job summary

CASTCONSULT SDN. BHD. is seeking an Administration Officer in Malaysia to support daily operations, coordinate with teams and handle client communications.

You will prepare and file reports and invoices, maintain records, and ensure timely document delivery. Strong MS Office skills and organisational abilities are essential, with a willingness to learn and grow in a collaborative team. Fresh graduates are welcome to apply, reflecting CASTCONSULT's commitment to nurturing new talent in a

Qualifications

• Fresh graduates and entry-level candidates are encouraged to apply.
• Strong written and verbal communication is essential.
• Proactive, able to learn and take on new responsibilities.

Responsibilities

• Prepare, compile and format environmental monitoring reports accurately and according to company requirements.
• Coordinate with technical personnel to obtain field data, laboratory results and other information for report preparation.
• Ensure the E-Tracking system is regularly updated with latest information and report status.
• Maintain proper and organised records of reports and supporting documentation.
• Prepare and email invoices, statements of account and other documents to clients.
• Ensure invoices are sent to the correct client contact person or Accounts Department.
• Maintain accurate records of invoices issued, submission dates and email acknowledgements.
• Follow up on outstanding document submissions where necessary.
• Perform other administrative duties as assigned by the management.

Skills

Communication skills

Organisational skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

CASTCONSULT SDN. BHD. is seeking an Administration Officer in Malaysia to support daily operations, coordinate with teams and handle client communications.

You will prepare and file reports and invoices, maintain records, and ensure timely document delivery. Strong MS Office skills and organisational abilities are essential, with a willingness to learn and grow in a collaborative team. Fresh graduates are welcome to apply, reflecting CASTCONSULT's commitment to nurturing new talent in a