Administrative Assistant | Invoicing & Office Support

COOLTECH SOLUTION SDN. BHD.; Shah Alam; On-site; MYR 30,000 - 42,000; Full time

Benefits offered by this job

Medical Claims

Performance Bonus

Job summary

COOLTECH SOLUTION SDN. BHD. in Shah Alam is seeking an Administration Officer to support daily office operations, handle documentation and data entry, and coordinate tasks across departments.

You will assist invoicing, billing, and provide administrative support, while maintaining filing systems and handling inquiries from internal and external parties. The role requires SPM or equivalent, 1 year of admin experience, strong English/Bahasa Malaysia, and MS Office proficiency.

Qualifications

• Minimum qualification of SPM or equivalent.
• Preferably with at least 1 year of working experience in administration or a related field.
• Good command of written and spoken English and Bahasa Malaysia.
• Proficient in Microsoft Office, particularly Microsoft Word, Excel, and PowerPoint.
• Knowledge of SQL Accounting for invoicing is an added advantage.
• Good interpersonal and communication skills.
• Able to work independently and as part of a team.
• Able to work under pressure and manage multiple tasks effectively.
• Proactive, responsible, and willing to learn.
• Strong written and verbal communication skills.

Responsibilities

• Handle general administrative duties, including documentation and data entry.
• Assist with invoicing, billing, and providing administrative support to the department and management.
• Assist in the daily operations and coordination of office activities and projects.
• Coordinate operational arrangements and communicate with internal and external parties.
• Attend to incoming calls and emails, take messages, respond appropriately, and direct enquiries to the relevant person in charge.
• Maintain proper filing and record-keeping of company documents.
• Provide administrative support and assist with other ad hoc tasks as assigned by management from time to time.

Skills

Administrative support

Communication skills

Teamwork

Multitasking

Time management

English proficiency

Bahasa Malaysia proficiency

Education

SPM or equivalent

Tools

Microsoft Office

SQL Accounting

Job description

COOLTECH SOLUTION SDN. BHD. in Shah Alam is seeking an Administration Officer to support daily office operations, handle documentation and data entry, and coordinate tasks across departments.

You will assist invoicing, billing, and provide administrative support, while maintaining filing systems and handling inquiries from internal and external parties. The role requires SPM or equivalent, 1 year of admin experience, strong English/Bahasa Malaysia, and MS Office proficiency.