Administrative Assistant, Exploration

EP Engineering; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

EP Engineering is seeking an Administrative Assistant, Exploration to support daily administrative tasks in Kuala Lumpur. The role includes handling letters, filing, invoicing, travel arrangements, meetings, and visitor reception.

The candidate will coordinate with various departments, help manage confidential documents, and assist in internal and external event planning to ensure smooth operations.

Qualifications

• Experience providing administrative support in a professional environment.
• Ability to manage multiple tasks with accuracy and timeliness.
• Strong organizational and communication skills.

Responsibilities

• Handle incoming and outgoing letters, register and file.
• Process invoices and coordinate with departments and contractors.
• Support IT & Data Management for data handling via DHL.
• Arrange travel, tickets, hotels, and travel expense forms.
• Schedule meetings and greet visitors; manage calendars.

Skills

Office administration

Invoicing

Travel arrangements

Document management

Communication

Event coordination

Phone handling

Microsoft Office

Tools

MS Office

ERP/Accounting software

DHL shipping process

Job description

About the job Administrative Assistant, Exploration

• Handle incoming and outgoing letters, their registration in designated file or system and their filing in designated folder or system.
• Handle and control invoices, register invoices in the designated file or system and update them properly and timely, communicate with the relevant departments and contractors.
• Support IT & Data Management Executive for incoming and outgoing technical data by DHL.
• Arrange business travel and home leave, including reservation of air ticket, hotel, etc. also prepare business travel application form and expense settlement.
• Arrange meetings, appointments, and welcome and treat guests.
• File digital and physical documents in designated folder or system.
• Transports confidential materials when necessary from location to location and help clearing cheque based on request from the supervisor.
• Support Secretary to GM to plan, coordinate and implement special internal & external events, such as CSR, anniversary, team-building, to make such event a grand success.
• Answer to phone calls to the KL office and deal with or transfer them to the relevant staff.