General and Admin Executive (KL)

Tgs Tw; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

Tgs Tw is seeking an diligent Administrative Assistant in Kuala Lumpur to support auditing and accounting activities. You will handle calls, inquiries, mail, and file management while coordinating with regional offices and auditors.

This role offers training and a pathway to develop essential admin skills in a professional firm environment. The ideal candidate has a Diploma in Business Administration or equivalent and strong communication, attention to detail, and team collaboration abilities.

Qualifications

• Diploma in Business Administration or equivalent.
• Experience in auditing or accounting firms preferred.
• Own transport would be advantageous.

Responsibilities

• Answering and directing phone calls and dealing with customers’ enquiries.
• Handling correspondence, mail distribution, and courier services.
• Organizing documents and ensuring accurate records of declarations.
• Facilitating smooth operations and communications between regional offices.
• Booking meeting rooms and resolving conflicts.
• Maintaining document storage systems and office inventory.
• Auditing/processing auditors’ travel expense claims.
• Ensuring office premises and equipment are well maintained.

Skills

Communication

Interpersonal

Attention to detail

Problem solving

Team player

Education

Diploma in Business Administration

Job description

• Answering and directing phone calls and dealing with customers’ enquiries.
• Handling correspondence, mail distribution, and courier services.
• Handling Special Deliveries: Managing statutory declarations, urgent or high-priority deliveries and ensuring they are handled with care.
• Organizing documents in the correct order and ensuring accurate records of all statutory declarations performed.
• Facilitating smooth operations and effective communication between regional offices to ensure that documentation is accurately managed, efficiently exchanged, and compliant with all relevant standards.
• Facilitating the booking of meeting room for staff and external visitors and resolving booking conflicts and ensuring fair and efficient allocation of room.
• Maintaining and organizing electronic and physical document storage systems.
• Maintaining office supplies and managing office inventory report.
• Auditing / processing auditors’ monthly travel expense claims.
• Handling mileage reimbursement requests for partner level.
• Coordinating audit training attendance for staff.
• Ensuring that the office premises and office equipment are clean and well-maintained.
• Supporting the implementation of new administrative processes and systems.
• Ensuring compliance with firm policies and regulatory requirements.
• Any other admin related duties as assigned to maintain efficient operations.

Job Requirements

• Prior administrative support experience in auditing or accounting firm(s) and posses own transport would be an advantage.
• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in business administration or equivalent.
• Applicants with no experience are also welcome to apply – training will be provided.
• Outspoken and good communication & interpersonal skills, both oral and written.
• Strong self initiative and the ability to adapt quickly to different situations.
• Positive attitude with a pro-active approach to solving problems.
• Be analytical with attention to detail.
• Team player and independent worker without close supervision.