Exploration Admin & Operations Coordinator

EP Engineering; Kuala Lumpur; On-site; MYR 27,000 - 40,000; Full time

Job summary

EP Engineering in Kuala Lumpur is seeking an Administrative Assistant for Exploration to handle incoming and outgoing correspondence, register and file documents, manage invoices, and support the IT & Data Management Executive with data transfers by DHL.

You will arrange business travel, meetings, guest reception, and coordinate internal and external events, CSR activities, anniversaries, and team-building efforts to ensure successful outcomes.

Qualifications

• Experience supporting administrative tasks in an office environment.
• Strong organizational and document management skills.
• Ability to handle confidential information with discretion.
• Good communication and coordination abilities.

Responsibilities

• Handle incoming and outgoing letters, their registration in designated file or system and their filing in designated folder or system.
• Handle and control invoices, register invoices in the designated file or system and update them properly and timely, communicate with the relevant departments and contractors.
• Support IT & Data Management Executive for incoming and outgoing technical data by DHL.
• Arrange business travel and home leave, including reservation of air ticket, hotel, etc. also prepare business travel application form and expense settlement.
• Arrange meetings, appointments, and welcome and treat guests.
• File digital and physical documents in designated folder or system.
• Transports confidential materials when necessary from location to location and help clearing cheque based on request from the supervisor.
• Support Secretary to GM to plan, coordinate and implement special internal & external events, such as CSR, anniversary, team-building, to make such event a grand success.
• Answer to phone calls to the KL office and deal with or transfer them to the relevant staff.

Job description

EP Engineering in Kuala Lumpur is seeking an Administrative Assistant for Exploration to handle incoming and outgoing correspondence, register and file documents, manage invoices, and support the IT & Data Management Executive with data transfers by DHL.

You will arrange business travel, meetings, guest reception, and coordinate internal and external events, CSR activities, anniversaries, and team-building efforts to ensure successful outcomes.