Administrative assistant / Coordinator

JINGXING HOLDINGS (M) SDN. BHD.; Selangor; On-site; MYR 4,200 - 7,000; Full time

Job summary

Jingxing Holdings (M) Sdn Bhd is seeking a Production Coordinator to oversee departmental operations, monitor daily activities, and ensure accurate records across attendance, performance and leave. You will coordinate item distribution, organize documents, and liaise with HR, Quality, and Environmental teams.

The role requires 2–3 years in production coordination or similar; fluency in Mandarin and Chinese reading/writing; attention to detail and strong organizational skills are essential.

Qualifications

• 2–3 years of relevant experience in production coordination or similar roles.
• Must be able to communicate in Mandarin and read/write Chinese for duties.
• Strong organisational, communication and coordination skills with attention to detail.

Responsibilities

• Prepare, compile, update and summarise departmental operational reports.
• Monitor daily operations and schedules; provide updates to Manufacturing Manager.
• Maintain employee records incl. attendance, performance, rewards, overtime and leave; submit reports.

Skills

Organisational skills

Communication

Coordination

Multitasking

Documentation

Education

STPM or Diploma

Job description

Prepare, compile, update and summarise departmental operational reports.

Monitor daily operational activities and schedules, follow up on outstanding matters and provide updates to the Manufacturing Manager.

Compile and maintain employee records and statistics, including attendance, performance, rewards, overtime and leave and submit the required reports.

Coordinate the distribution of items and supplies to employees and maintain accurate issuance and control records.

Organise, maintain and file departmental documents and records.

Communicate relevant information to employees and coordinate daily office and administrative matters.

Assist with translation into Chinese and Mandarin interpretation as required.

Coordinate with Human Resources to communicate HR policies and procedures to employees.

Support compliance with applicable environmental, safety and health requirements and company policies, including coordination of training, audits and improvement activities.

Liaise with the Quality Management Department to support the implementation and maintenance of ISO 9001 and FSC requirements within the department.

Carry out other duties assigned by the Manufacturing Manager or immediate superior.

Key Requirements

STPM or a diploma in a relevant discipline.

At least 2–3 years of relevant experience in production coordination, manufacturing administration or a similar role.

Must be able to speak Mandarin and read and write Chinese to perform the communication, translation and documentation duties of this role.

Good organisational, communication and coordination skills, with attention to detail.

Able to maintain accurate records, manage multiple tasks and work effectively with different departments.

Jingxing Holdings (M) Sdn Bhd was incorporated in year 2019 in Malaysia, and started its start-of-the-art paper manufacturing factory construction project in year 2021.

Jingxing Holdings (M) Sdn Bhd will be investing approximately RM 2.3 billion for the project (approximately USD 300 million) with a land size of 80 acres, and the factory is located at Banting Industrial City, Kuala Langat, Selangor.

Jingxing Holdings (M) Sdn Bhd is the wholly owned subsidiary of Zhejiang Jingxing Paper Joint Stock Co., Ltd. which was founded in 1984 and was listed in the Stock Exchange of Shenzhen, China since year 2006. Today, Zhejiang Jingxing Paper Joint Stock Co., Ltd. is one of the market leaders in packaging board manufacturing industry in China.

The factory will be an advanced and highly automated factory with an integrated thermal power plant and water treatment plants.

The factory will be manufacturing and distributing a variegated range of quality paper products mainly pulpboard, Kraft-liner and corrugated medium. The project is planned for large scale production capacity of 1.4 million tons per year.

Jingxing Holdings (M) Sdn Bhd was incorporated in year 2019 in Malaysia, and started its start-of-the-art paper manufacturing factory construction project in year 2021.

Jingxing Holdings (M) Sdn Bhd will be investing approximately RM 2.3 billion for the project (approximately USD 300 million) with a land size of 80 acres, and the factory is located at Banting Industrial City, Kuala Langat, Selangor.

Jingxing Holdings (M) Sdn Bhd is the wholly owned subsidiary of Zhejiang Jingxing Paper Joint Stock Co., Ltd. which was founded in 1984 and was listed in the Stock Exchange of Shenzhen, China since year 2006. Today, Zhejiang Jingxing Paper Joint Stock Co., Ltd. is one of the market leaders in packaging board manufacturing industry in China.

The factory will be an advanced and highly automated factory with an integrated thermal power plant and water treatment plants.

The factory will be manufacturing and distributing a variegated range of quality paper products mainly pulpboard, Kraft-liner and corrugated medium. The project is planned for large scale production capacity of 1.4 million tons per year.