Administrative Assistant

TOPLINE DENTAL CONCEPT SDN. BHD.; Puchong; On-site; MYR 24,000 - 42,000; Full time

Job summary

TOPLINE DENTAL CONCEPT SDN. BHD. in Puchong, Selangor is hiring an Administrative Assistant for full-time day-to-day operations support.

The role is the backbone of our office, providing essential administrative assistance so the team can focus on exceptional patient care. The ideal candidate has a minimum education level of SPM/O Level or Diploma, with preference for those with clerical experience, strong English and Bahasa Malaysia skills, and proficiency in Microsoft Office and SQL software.

Qualifications

• SPM/O-Level or Diploma required; advanced/higher diploma acceptable.
• Experience in administrative or clerical roles preferred; fresh graduates encouraged.
• Excellent communication in English and Bahasa Malaysia; Chinese a plus.
• Proficiency in Microsoft Office (Word, Excel) and SQL software.

Responsibilities

• Manage end-to-end order & billing, issue DOs and Sales Invoices, and record sales orders.
• Coordinate logistics with sales and warehouse to ensure timely deliveries.
• Provide professional customer support for delivery inquiries.
• Liaise with delivery personnel and store staff on daily operations.
• Handle general admin tasks including filing and data entry, plus ad-hoc duties.

Skills

English language

Bahasa Malaysia

Education

SPM / O Level / Diploma / Advanced/Higher/Graduate Diploma

Tools

Microsoft Office (Word, Excel)

SQL Software

Job description

About the role

We are seeking an Administrative Assistant to join the team at TOPLINE DENTAL CONCEPT SDN. BHD. in Puchong, Selangor. This is a full-time position that plays a vital role in ensuring the smooth day-to-day operations. As an Administrative Assistant, you will be the backbone of our office, providing essential support to ensure our team can focus on delivering exceptional patient care.

Key responsibilities

• Order & Billing Management: Drive the end-to-end billing process, including the accurate issuance of Delivery Orders (DO) and Sales Invoices. Prepare sales quotations and record all sales orders to facilitate seamless stock ordering.
• Logistics & Coordination: Collaborate closely with the sales team to process orders and arrange deliveries. Work hand-in-hand with the warehouse team to ensure timely dispatch and assist with daily stock control.
• Customer Support: Act as a point of contact for customers, professionally handling calls and addressing inquiries regarding delivery operations.
• Team Liaison: Coordinate effectively with delivery personnel and store staff on daily operations.
• General Administration: Maintain an organized workspace by handling general administrative duties, including document filing and data entry. Undertake any ad-hoc tasks assigned by management.

What we're looking for

• Education: Minimum SPM, "O" Level, Diploma, or Advanced/Higher/Graduate Diploma in any field.
• Experience: Previous experience in administrative or clerical roles is highly preferred. However,driven and motivated Fresh Graduates are encouraged to apply!
• Language Proficiency: Excellent communication skills in both English and Bahasa Malaysia, Chinese will be advantage.
• Proficient in Microsoft Office (Word, Excel) and SQL Software.
• Personal Attributes: We are looking for a mature, self-motivated individual with a pleasant personality. You should be highly capable of multi-tasking and trusted to work independently with minimal supervision.

About us

TOPLINE DENTAL CONCEPT SDN. BHD. is a leading dental practice located in Puchong, Selangor, dedicated to providing high-quality dental care to our community. We are committed to delivering exceptional patient experiences, employing the latest dental techniques and maintaining the highest standards of professionalism and care. Our team is passionate about oral health and creating a welcoming environment for every patient who walks through our doors. We value integrity, compassion, and continuous improvement in everything we do.