Administrative Assistant

TOPLINE DENTAL CONCEPT SDN. BHD.; Selangor; On-site; MYR 26,000 - 36,000; Full time

Job summary

TOPLINE DENTAL CONCEPT SDN. BHD. in Puchong, Selangor is hiring an Administrative Assistant for a full-time role. You will support day-to-day operations, billing, logistics, and customer inquiries to ensure smooth delivery and service.

The ideal candidate has at least SPM or equivalent qualifications, with admin experience preferred. Proficiency in English and Bahasa Malaysia is required, with Chinese seen as an advantage.

Qualifications

• Education: SPM or equivalent; Diploma or higher preferred.
• Experience: Admin/clerical role preferred; fresh graduates welcome.
• Language: Proficient in English and Bahasa Malaysia; Chinese an advantage.
• Software: Proficient in Microsoft Office; SQL knowledge a plus.

Responsibilities

• Drive end-to-end billing process including delivery orders and sales invoices.
• Coordinate logistics and daily stock control with warehouse and sales teams.
• Serve as point of contact for customers regarding delivery operations.
• Coordinate with delivery personnel and store staff on daily operations.
• Handle general administrative duties and data entry as assigned by management.

Skills

English communication

Bahasa Malaysia

Chinese language

Education

SPM/O Level/Diploma or higher diploma

Tools

Microsoft Office

SQL

Job description

We are seeking an Administrative Assistant to join the team at TOPLINE DENTAL CONCEPT SDN. BHD. in Puchong, Selangor. This is a full-time position that plays a vital role in ensuring the smooth day-to-day operations. As an Administrative Assistant, you will be the backbone of our office, providing essential support to ensure our team can focus on delivering exceptional patient care.

Key responsibilities

• Order & Billing Management:Drive the end-to-end billing process, including the accurate issuance of Delivery Orders (DO) and Sales Invoices. Prepare sales quotations and record all sales orders to facilitate seamless stock ordering.
• Logistics & Coordination:Collaborate closely with the sales team to process orders and arrange deliveries. Work hand-in-hand with the warehouse team to ensure timely dispatch and assist with daily stock control.
• Customer Support:Act as a point of contact for customers, professionally handling calls and addressing inquiries regarding delivery operations.
• Team Liaison:Coordinate effectively with delivery personnel and store staff on daily operations.
• General Administration:Maintain an organized workspace by handling general administrative duties, including document filing and data entry. Undertake any ad-hoc tasks assigned by management.

What we're looking for

• Education:Minimum SPM, "O" Level, Diploma, or Advanced/Higher/Graduate Diploma in any field.
• Experience:Previous experience in administrative or clerical roles is highly preferred. However,driven and motivated Fresh Graduates are encouraged to apply!
• Language Proficiency:Excellent communication skills in both English and Bahasa Malaysia, Chinese will be advantage.
• Proficient in Microsoft Office (Word, Excel) and SQL Software.
• Personal Attributes:We are looking for a mature, self-motivated individual with a pleasant personality. You should be highly capable of multi-tasking and trusted to work independently with minimal supervision.

About us

TOPLINE DENTAL CONCEPT SDN. BHD. is a leading dental practice located in Puchong, Selangor, dedicated to providing high-quality dental care to our community. We are committed to delivering exceptional patient experiences, employing the latest dental techniques and maintaining the highest standards of professionalism and care. Our team is passionate about oral health and creating a welcoming environment for every patient who walks through our doors. We value integrity, compassion, and continuous improvement in everything we do.