Administrative Assistant

STC FAST MANAGEMENT SERVICES; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

STC FAST MANAGEMENT SERVICES in Kuala Lumpur seeks a competent admin assistant to prepare documentation and data entry for permit renewals and special passes for foreign workers, monitor renewal statuses, and arrange insurance.

You will register workers for SOCSO, FOMEMA, CIDB, coordinate document collection, manage invoices and payments, ensure records are up to date, liaise with clients and authorities, and support the boss and manager weekly.

Responsibilities

• Prepare documentation and data entry for permit renewal and special passes for foreign workers
• Monitor renewal statuses based on online system and update boss
• Arrange and purchase insurance for foreign workers
• Prepare service agreement for outsourced workers
• Register workers for SOCSO
• Purchase FOMEMA for foreign workers
• Register workers for CIDB and coordinate for card collection
• Data entry for monthly invoices and expenses of the company
• Coordinate collection of renewed permits and document records for each worker according to checklist
• Issue invoice/payment vouchers for payments on daily basis
• Check payments against bank statements and finalise payment records for workers
• Maintain a clean environment of office
• Monitor stationery and resources supply for the office and inform Manager to restock
• Work hand in hand with boss and Manager for updates and completion of tasks weekly
• Attend to walk in customers and answer enquiries face to face and on calls
• Go to related authority offices for enquiries or to solve issues
• Liaise, collect documents from clients for domestic helper application and prepare documentation to submit to Immigration office
• Ad hoc as required

Job description

To prepare documentation and data entry for permit renewal and special passes for foreign workers.

To monitor renewal statuses based on online system and update to boss.

To arrange and purchase insurance for foreign workers.

To prepare service agreement for outsourced workers.

To register workers for SOCSO.

To purchase FOMEMA for foreign workers.

To register workers for CIDB and coordinate for card collection.

Data entry for monthly invoices and expenses of the company.

To coordinate collection of renewed permits and document records for each worker according to checklist.

To issue invoice/payment vouchers for payments on daily basis.

To check payments agains bank statements and finalise payment records for workers.

Maintain a clean environment of office.

Monitor stationary and resources supply for the office and inform Manager to restock.

To work hand in hand with boss and Manager for updates and completion of tasks weekly.

Attend to walk in customers and answer enquiries face to face and on calls.

Go to related authority offices for enquiries or to solve issues.

Lialise, collect documents from clients for domestic helper application and prepare documentation to submit to Immigration office.

Ad hoc as required.