Administrative Assistant

HASBA MEDIK SDN. BHD.; Ampang Jaya; On-site; MYR 33,000 - 47,000; Full time

Job summary

HASBA MEDIK SDN. BHD. is seeking an Admin Assistant for the AFHII department in Ampang, Selangor. The role supports the Head Of Department or Managing Director, coordinating office activities and ensuring efficient operations.

The position focuses on coordinating agendas, travel, and appointments, managing communications, updating records, tracking office supplies, and preparing minutes and documents. This is an on-site role based in Ampang.

Responsibilities

• Assist in coordinating office activities and operations to ensure efficiency and policy compliance.
• Help manage agendas, travel arrangements, and appointments for the Management and other staff if necessary.
• Organize teamwork for incharge area and coordinate team area workflow.
• Help manage phone calls and correspondence (e-mail, letters, packages etc.).
• Assist in records and prepare minutes for weekly meeting and other related discussions.
• Assist in update records and databases with personnel, financial and other data.
• Help to track stocks of office supplies and place orders when necessary.
• Help to prepare presentations and proposals as assigned.
• Ensure cleanliness of office and designated work station.
• Prepare documentation (e.g letters, price list) and filing documents.

Job description

Admin Assistant role in the AFHII department, reporting to the Head Of Department (HOD) or Managing Director (MD). The position is based in Ampang, Selangor.

Key responsibilities

Assist in coordinating office activities and operations to secure efficiency and compliance to company policies

Help to manage agendas, travel arrangements, and appointments for the Management and other staff if necessary

Organize teamwork for incharge area and coordinate team area workflow

Help manage phone calls and correspondence (e-mail, letters, packages etc.)

Assist in records and prepare minutes for weekly meeting and other related discussions

Assist in update records and databases with personnel, financial and other data

Help to track stocks of office supplies and place orders when necessary

Help to prepare presentations and proposals as assigned

Ensure cleanliness of office and designated work station

Prepare documentation (e.g letters, price list) and filing documents

What can I earn as an Administration Officer